Executive Administrative Assistant

AllOne Health • Wilkes Barre, PA

6d • Onsite

About The Position

AllOne Health is in the business of care; and service is what matters most. As a leader in workplace behavioral health, we’ve proven that a company’s success is directly linked to the health and well-being of their employees. By joining our team, you will make a difference in the lives of our clients and their communities. The meaningful work that we do includes counseling, providing work-life resources, wellness and more through our Employee Assistance Programs (EAP). We are currently seeking a full-time Executive Administrative Assistant. This is a full-time, non-exempt position working in our Wilkes Barre, PA office location. POSITION SUMMARY: The Executive Administrative Assistant role will be responsible for ensuring smooth day-to-day operations, enhancing executive productivity, and maintaining exceptional organizational efficiency across multiple departments.

Requirements

• 3+ years of administrative or executive assistant experience (preferably supporting senior leadership).
• Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and general tech-savviness.
• Exceptional written and verbal communication skills.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Must be a Notary Public or willing to obtain certification shortly after hire (company-sponsored).
• Must have a reliable vehicle and a valid driver’s license.
• Running business-related errands, as needed. Mileage will be reimbursed.
• Ability to maintain strict confidentiality and professionalism.

Nice To Haves

• Experience supporting multiple executives simultaneously.
• Background in healthcare, behavioral health, professional services, or corporate operations.
• Experience handling HR or finance-related administrative work.

Responsibilities

• Executive Support Provide high-level administrative support to finance, operations, HR, and executive leadership based in our Wilkes-Barre office.
• Manage complex calendars, coordinate internal and external meetings, and handle scheduling logistics across departments.
• Prepare and edit correspondence, presentations, spreadsheets, and other executive-level documents.
• Assist with board-related materials, confidential documents, and sensitive communications.
• Coordinate travel arrangements, itineraries, and expense reports for executives as needed.
• Always maintain discretion and handle confidential information with absolute professionalism.
• Office Administration & Operational Support Serve as a central point of contact for the Wilkes-Barre office and support general office operations.
• Organize files, maintain records, and support compliance-related documentation.
• Support onboarding processes for new hires, including coordination of materials and scheduling required sessions.
• Assist with special projects, research assignments, and cross-department initiatives.
• Notary & Corporate Errands Act as an in-house Notary Public, handling notarization of corporate documents, benefits forms, HR paperwork, and other official materials.
• Coordinate courier needs and run light corporate errands (e.g., document drop-offs, banking, post office runs, supply pickup) as necessary.
• Support executive signature processes and maintain logs for notarized or executed documents.

Benefits

• We don’t want you to wait - Immediate medical (Blue Cross/Blue Shield), dental, and vision insurance is available
• Self-Care is a top priority – We offer desirable work schedules and a generous amount of Paid Time Off
• Thinking about your future? – We have a 401(k) retirement program with a company match
• Of course, we know that life happens - Employee Assistance Program (EAP) benefits are available to you and your family
• …and many more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed