Executive Administrative Assistant

Masco • Indianapolis, IN

7h • $27 - $43

About The Position

At Delta Faucet, we are committed to transforming everyday experiences with water through innovative products and exceptional service. As a leader in the plumbing industry, we take pride in our dedication to quality, sustainability, and customer satisfaction. We believe that diverse perspectives strengthen our mission to create solutions that inspire and elevate the lives of all our customers. We welcome individuals from all backgrounds to join us on this journey toward inclusivity and excellence. Your role at Delta Faucet: Reporting to the company President, the Executive Administrative Assistant serves as a subject-matter expert, handling inquiries, developing action plans, and assisting with preparation and dissemination of materials and communications in support of the Executive team. This role will support multiple Executive Leadership Team members by performing the following main duties:

Requirements

• 5+ years of administrative, business support experience required.
• Ability to handle sensitive and/or confidential information.
• Exceptional organizational abilities to manage complex schedules, prioritize tasks, and coordinate multiple responsibilities.
• Strong written and verbal communication skills.
• Comfortable with ambiguity and ability to navigate shifting priorities.
• Meticulous attention to detail.
• Proactive approach in anticipating needs and taking initiative to address them with minimal supervision.
• Proficient with key software applications (Office 365 Suite, SharePoint).

Nice To Haves

• Previous experience supporting c-suite leaders is preferred.
• Self-leadership and keen problem-solving skills are required to be successful in this role.

Responsibilities

• Coordinate complex scheduling and calendar management for specific executive team members.
• Empowers executives with the autonomy to make strategic decisions by making judgement calls and prioritizing competing demands.
• Liaison between executive team and internal and external partners, building and leveraging networks to enable executive leadership team.
• Facilitates the planning, scheduling, and execution of meetings, ensuring all necessary preparations are in place.
• Manages and filters incoming calls, emails, and other correspondence, prioritizing and responding appropriately.
• Editing, proofing, formatting, document design/production, form filling, and data entry using various systems and tools (including MS Word, Excel, PowerPoint, etc.)
• Coordinates travel arrangements, creating detailed itineraries/agendas and handling travel logistics, considering executive preferences and business requirements.
• Completes expense management for the executives they support.
• Operates in a proactive manner, adapting to evolving priorities, multitasking effectively to meet the dynamic needs of the executives and the organization.

Benefits

• Culture: Recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more.
• Wellbeing: Comprehensive benefit plans; retirement, savings, tuition reimbursement, and employee incentive programs; resources for mental, physical, and financial wellbeing.
• Learning & Development: LinkedIn Learning access; internal opportunities to work on projects cross-company.
• Social Impact: Four employee-led and self-directed Business Resource Groups; Paid volunteer day annually; Employees share their time, skills and talent with charities and nonprofit organizations across the U.S. and around the globe.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed