Executive Administrative Assistant (33734)

KLS MARTIN LP-posted about 11 hours ago

Full-time • Mid Level

Onsite • Jacksonville, FL

1,001-5,000 employees

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The Executive Administrative Assistant provides high level confidential executive organizational support to the CFO. This is a high-impact role that goes beyond traditional administrative duties, serving as a trusted partner in driving key initiatives forward and gaining exposure to high-impact decision-making processes. You’ll be an integral part of a fast-paced, dynamic environment where your ability to drive execution and make things happen will be highly valued. You will manage special projects, follow up on action items, and provide strategic support to ensure the CFO’s objectives are met efficiently and effectively.

Strategic Support: you will play a crucial role in ensuring the seamless execution of the CFO’s vision and priorities. This is a high-impact role that goes beyond traditional administrative duties, serving as a trusted partner in driving key initiatives forward and gaining exposure to high-impact decision-making processes Act as an extension of the CFO, handling complex, high-priority projects and ensuring timely completion of tasks. Collaborate closely with the CFO to align daily operations with broader business strategies.
Project Management: Lead and manage special projects from initiation to completion, coordinating with cross-functional teams, tracking milestones, and delivering results on time and within scope.
Task and Priority Management: Proactively follow up on key initiatives and tasks assigned by the CFO, ensuring accountability and progress. Manage calendars, agendas, and task lists to optimize the CFO’s time and priorities.
Operational Efficiency: Assist in the creation and implementation of processes that streamline workflows, improve productivity, and enhance communication across departments under the CFO’s purview.
Stakeholder Engagement: Interface with internal and external stakeholders on behalf of the CFO, ensuring clear communication, strong relationships, and alignment on key priorities.
Communication & Coordination: Draft communications, reports, and presentations for the CFO, ensuring clarity, consistency, and alignment with strategic goals. Attend high-level meetings, take notes, and drive follow-up actions.
Executive Liaison: Serve as a trusted liaison between the CFO and directors, managers, and external partners, ensuring critical information flows seamlessly and is acted on promptly.
Problem Solving & Initiative: Identify issues and challenges proactively, offering solutions and driving continuous improvement in the CFO’s office and related processes

Bachelor's degree in Business, Finance, or a related field.
5+ years of experience in a high-level support role, preferably partnering with senior executives in a strategic capacity.
Advanced level knowledge of Microsoft 365 software applications suite
A visionary mindset focused on process improvement, efficiency, and leveraging technology to automate manual tasks.
Excellent analytical, problem-solving, and critical-thinking skills to identify opportunities and provide innovative solutions.
Effective communication and interpersonal skills to collaborate effectively with cross-functional teams and stakeholders.
Ability to inspire and motivate others, fostering a positive work environment that encourages growth, creativity, and continuous learning.
High level of discretion, integrity, and professionalism in handling confidential information
Ability to follow through on issues, make informed decisions that comply with policies and procedures, complete tasks and problem-solve.
Proactive, self-driven, and resourceful with a strong sense of ownership and accountability.

Proficient use of SAP financial system preferred.

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