Executive Administrative Assistant - GCCM

Medtronic•Minneapolis, MN

7d•Onsite

About The Position

As an Executive Administrative Assistant within Global Communications and Corporate Marketing (GCCM), you will be part of the GCCM Operations team and a network of peer Executive Administrative Assistants. In this role, you will provide day-to-day administrative support for three Vice Presidents on the GCCM Leadership Team, report to the GCCM Chief of Staff, and be based at the Operational Headquarters (OHQ) in Fridley, MN. A successful candidate will demonstrate attention to detail, thoroughness, time management, effective prioritization, sound judgment, and the ability to anticipate needs in a fast-paced environment.

Requirements

Requires minimum of 6 years of relevant experience.

Nice To Haves

Ability to partner & collaborate across various teams and build relationships
Strong project management and meeting coordination skills
Expert working knowledge of Microsoft Office suite, including PowerPoint, Word, Excel, Outlook, and Microsoft Teams
Advanced Microsoft Teams skills, including support for meetings, presentations, and follow-up coordination
Proven experience supporting projects and multitasking several priorities, projects, and resources
Ability to thrive in a dynamic team environment and professionally handle interruptions
Experience working with confidential and trusted information
High degree of self-initiative and ability to quickly learn to handle a wide range of projects, tasks, and issues in original ways
Strong influence and communication skills with all levels of an organization and external business contacts

Responsibilities

Provide executive administrative support using judgment and knowledge to prioritize meetings, manage calendars, maintain schedules and anticipate administrative needs for GCCM Vice Presidents.
Coordinate logistics for regular and periodic meetings, including preparing agendas, capturing meeting minutes, tracking actions, supporting content preparation. May include arranging catering, confirming AV setup, and booking venues.
Coordinate travel, submit and process expense reports, order supplies, and support day-to-day administrative needs.
Process purchase orders, invoices, and contracts, including helping route materials through appropriate approval processes.
Provide administrative support for functional projects, programs, special assignments, and non-routine team needs.
Work independently with little guidance on administrative responsibilities, anticipating next steps, taking initiative, exercising discretion, and using sound judgment.
Provide technology support for presentations and Microsoft Teams meetings, including setup, coordination, and troubleshooting as needed.
Assist with onboarding new direct staff members and support the overall extended team onboarding program.
Has high degree of initiative providing project or program support to sub-functional groups within GCCM.
Identify process improvements and recommend ways to improve systems, processes, and communications within the scope of the role.