Executive Administrative Assistant
About The Position
AnnieMac Home Mortgage is looking to hire a Full Time Executive Administrative Assistant to provide administrative assistance to the Executive or Chief Officer. Candidates should have experience directly or indirectly related to the Mortgage Industry. This position must represent the company in a positive and professional manner. Under the direct supervision of the Senior Vice President of Sales, the job responsibilities of the Executive Administrative Assistant position include, but are not limited, to the following: Manage activities and responsibilities such as daily calendar appointments & reminders, phone and email communication. Provide clerical support such as scanning, faxing and copying. Manage travel arrangements such as flight, hotel and transportation. Maintain and alert supervisor of upcoming deadlines. Plan and arrange department meetings including gathering information, agenda preparation and contacting meeting participants. Take meeting minutes and distribute to meeting participants. Assist with the creation of presentations. Prepare and modify documents including correspondence, reports, drafts, memos and emails. Assist with administrative problems by analyzing data and identifying solutions. Other duties as assigned.
Requirements
- High School Diploma or equivalent.
- 5+ years experience as an Administrative Assistant.
- 3+ years of project management experience.
- Ability to multi-task and manage multiple projects simultaneously.
- Ability to work independently and as a team.
- Excellent time management skills
- Must be organized and detail-oriented.
- Must be proficient in Microsoft Word, Excel, Outlook and Power Point.
Responsibilities
- Manage activities and responsibilities such as daily calendar appointments & reminders, phone and email communication.
- Provide clerical support such as scanning, faxing and copying.
- Manage travel arrangements such as flight, hotel and transportation.
- Maintain and alert supervisor of upcoming deadlines.
- Plan and arrange department meetings including gathering information, agenda preparation and contacting meeting participants.
- Take meeting minutes and distribute to meeting participants.
- Assist with the creation of presentations.
- Prepare and modify documents including correspondence, reports, drafts, memos and emails.
- Assist with administrative problems by analyzing data and identifying solutions.
- Other duties as assigned.
Benefits
- AnnieMac Home Mortgage offers a wide range of benefits, including medical, dental and vision plans, along with voluntary benefits, including 401K.
- AnnieMac Home Mortgage is an Equal Opportunity Employer
- AnnieMac Home Mortgage participates in E-Verify
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
