WM CIO, Executive Administrative Assistant, Global Investment Office

Morgan Stanley•Harrison, NY

13d•$90,000 - $120,000•Onsite

About The Position

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries. As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career—a place for people to learn, achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture. Morgan Stanley’s Wealth Management Global Investment Office (GIO) seeks a highly motivated, organized, and energetic Executive Administrative Assistant with a strong interest in financial services to support several Managing Directors (including the Department Head/Wealth Management Chief Investment Officer) with a variety of high-level administrative, organizational, and logistical tasks. This role is ideal for an individual looking to build a career within the financial services industry while gaining exposure to senior leadership and the firm’s global investment platform. The Executive Administrative Assistant will interact regularly with stakeholders at all levels across Morgan Stanley, as well as with external partners and clients. The successful candidate will demonstrate a strong customer-service orientation, excellent organizational skills, and the ability to thrive in a fast-paced environment while managing multiple priorities. This is an in-person role with time split between Midtown Manhattan and Purchase, New York.

Requirements

Bachelor’s degree required with 2+ years of professional experience, ideally in an administrative or sales assistant role
Interest in financial services; familiarity with Morgan Stanley or the wealth management industry is a plus
Exceptional organizational and time-management skills, with the ability to manage multiple priorities
Detail-oriented self-starter with a proactive mindset and strong problem-solving abilities
Sound judgment with the ability to prioritize and make decisions in a fast-paced environment
Energetic, motivated, and eager to take on new challenges and initiatives
Familiarity with AI tools, agents, or productivity platforms and an interest in leveraging them to improve efficiency and workflows.
Comfortable interacting with senior executives and external stakeholders
Team player with the ability to build strong working relationships across the firm
Excellent computer skills including Outlook, Word, PowerPoint, and Excel
Strong writing, editing, and proofreading skills
Flexibility is required; this is an in-person position based in Midtown Manhattan and Purchase, NY, depending on the executives’ schedules.

Responsibilities

Manage complex executive calendars, resolving scheduling conflicts and communicating updates to Managing Directors
Coordinate domestic and international travel, including flights, hotels, and ground transportation; prepare detailed travel itineraries and liaise with trip organizers
Vet and prioritize requests for meetings, events, and media appearances
Prepare and submit expense reports in a timely and accurate manner
Maintain records of client interactions in Salesforce
Manage the team’s master client and field engagement calendar
Screen and direct phone inquiries appropriately
Plan, organize, and execute team and department-wide meetings and events
Provide administrative support on ad hoc projects and initiatives
Assist with creating presentations and preparing meeting summaries
Utilize AI tools to improve efficiency and support administrative workflows
Support special projects and initiatives led by the department’s Chief Operating Officer