Executive Administrative Assistant

MiTek • Chesterfield, MO

4d • Onsite

About The Position

Make an impact at the center of executive leadership. We’re looking for a highly organized, proactive professional who thrives in a fast-moving environment and enjoys being the operational backbone behind senior leaders. In this role, you won’t just manage calendars - you’ll anticipate needs, streamline priorities, and ensure executives can focus on the decisions that move the business forward. If you’re someone who brings structure to complexity, communicates with confidence and discretion, and takes pride in keeping critical work running smoothly, this is an opportunity to play a visible and trusted role in supporting leadership success.

Requirements

• High School/GED required
• Associates preferred
• 2+ Years administrative or related experience required
• Proficient in Microsoft Office Applications
• Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and shifting demands in a fast-paced environment
• Strong attention to detail with a commitment to accuracy and high-quality work
• Professional communication skills, both written and verbal, with the ability to build trust and collaborate effectively across all levels of the organization
• Executive presence and discretion, demonstrating sound judgment and confidentiality when handling sensitive information
• Proactive problem-solving mindset, anticipating needs and addressing issues before they escalate
• Prioritization and decision-making ability, balancing competing demands while maintaining focus on key objectives

Nice To Haves

• Associates preferred

Responsibilities

• Manage complexity across executive calendars, including scheduling, conflict resolution, and ensuring adequate preparation for meetings.
• Coordinate with internal teams and external partners to support executive priorities and meeting logistics.
• Facilitate communications and correspondence on behalf of the executive team, maintaining confidentiality.
• Organize and coordinate leadership meetings, departmental meetings, and executive events, ensuring complete logistical setup.
• Prepare agendas, presentations, reports, and meeting materials with a high level of polish and accuracy.
• Coordinate domestic and international travel, including itineraries, accommodations, and transportation.
• Support Purchase Order processing, invoice tracking, and administrative workflows.

Benefits

• Generous time off including Paid Time Off, 13 annual holidays, and volunteer time off
• Day One Medical/Rx, Dental and Vision Plans
• Family friendly benefits including Paid Caregiver Leave, Paid Parental Leave and Adoption Reimbursement
• Performance/Incentive bonuses
• Career advancement, training opportunities, Employee Resource Groups, and tuition reimbursement
• Retirement programs including Matching 401(k) Contributions and Profit Sharing
• Employer paid Short-Term Disability, Long-Term Disability and Life Insurance
• myFlexPay partner – allows you to track, manage and access your pay anytime

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED