Executive Administrative Assistant

CENTER FOR ORGAN RECOVERY AND EDUCA•Pittsburgh, PA

1d•Onsite

About The Position

The position of Executive Administrative Assistant to the Chief Operating Officer for the Center for Organ Recovery & Education is one of significant responsibility. The Executive Administrative Assistant to the Chief Operating Officer is responsible to and works under the direction of the Center’s Chief Operating Officer. He/She will be responsible for completing any and all correspondence and project work generated by the Chief Operating Officer. He/She will participate and in special projects as determined by the Chief Operating Officer. He/She will work flexible hours to assist with the growth and development of the OPO and the Administrative Department.

Requirements

Minimum of 5 years executive assistant experience.
Advanced knowledge from a post-secondary education.
High level of confidentiality and sensitivity.
Ability to use critical thinking and independent judgment.
Strong interpersonal skills.

Nice To Haves

An additional five or more years’ executive experience will be considered in lieu of education.

Responsibilities

Completing any and all correspondence and project work generated by the Chief Operating Officer.
Participating in special projects as determined by the Chief Operating Officer.
Working flexible hours to assist with the growth and development of the OPO and the Administrative Department.
Completing any and all correspondence which will include advisory board and staff huddle minutes, correspondence and interactions relating to the Recovery Department and other OPO’s.
Coordinating all meetings and travel for the Chief Operating Officer.
Creating and maintaining appropriate files.
Providing the Chief Operating Officer daily schedule of appointments and commitments.
Coordinating all Advisory Board meetings and Staff Huddle Meetings, maintaining minutes and distributing them to appropriate members.
Preparing, coordinating, and overseeing Physician Orientation.
Serving as the backup for the Executive Administrative Assistant to the Chief Information Officer upon his/her absence and providing support to the Chief Information Officer.
Assisting and providing insight in the hiring of administrative assistant staff at the Center.
Providing backup management and oversight of day-to-day operations of the administrative staff when the Executive Administrative Assistant to the Chief Information Officer is unavailable.