Executive Administrative Assistant – Chief Digital Office (Onsite)

RTX•East Hartford, CT

7d•Onsite

About The Position

At RTX, the world largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. Pratt & Whitney is a world leader in the design, manufacture and service of aircraft engines and auxiliary power systems and has been revolutionizing modern flight for over 100 years. Join us and help shape the future of aerospace and defense. Our Pratt Whitney Global Digital Technology team is seeking a highly experienced, highly motivated Executive Administrative Assistant – Chief Digital Office. This is an onsite based opportunity located at our East Hartford, Connecticut campus location. The Executive Administrative Assistant provides high-level administrative and operational support to the Chief Digital Office (CDO) leadership team, including senior executives and key leaders across the organization. In this fast-paced, highly visible environment, you will play a critical role in enabling the leadership team to operate effectively by anticipating needs, managing priorities, coordinating complex activities, and ensuring seamless communication across teams. This is a highly collaborative, executive-facing role that requires a strong onsite presence. The successful candidate will work onsite five (5) days per week and will serve as a trusted, visible partner to the Chief Digital Office leadership team, employees, and internal and external stakeholders. The ideal candidate is highly organized, proactive, resourceful, and comfortable operating with a high degree of independence. You anticipate needs before they become issues, exercise sound judgment with confidential information, and are able to adapt quickly in a dynamic environment where priorities can change frequently.

Requirements

Associate's degree (or other 2-year post-high school training) with a minimum of 8 years of relevant administrative, executive support, or business support experience ; OR equivalent combination of education and experience.
Demonstrated experience supporting senior leaders or executives in a fast-paced, complex organization.
Advanced proficiency in Microsoft Office 365, including Outlook, PowerPoint, Excel, and Word.
Demonstrated ability to interact effectively and professionally with all levels of an organization.
Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
Demonstrated ability and willingness to work onsite five (5) days per week in support of the Chief Digital Office leadership team.

Nice To Haves

Experience supporting C-suite or senior executive leadership in a large, complex organization.
Experience supporting multiple executives or a leadership team with competing priorities.
Strong executive presence, professionalism, discretion, and sound judgment when handling confidential and sensitive information.
Highly proactive and self-directed, with the ability to anticipate needs and resolve issues before they become problems.
Excellent verbal and written communication skills, with the ability to communicate clearly and professionally with senior leaders and diverse stakeholders.
Demonstrated ability to thrive in a dynamic environment and remain agile as priorities and business needs evolve.
Strong problem-solving skills and a positive, collaborative, can-do attitude.
Experience coordinating executive meetings, leadership events, customer visits, and other high-visibility activities.
Ability to build strong working relationships across functions and collaborate effectively with other executive assistants and administrative professionals.

Responsibilities

Provide high-level administrative and operational support to the Chief Digital Office leadership team, including calendar management, meeting coordination, communications, and day-to-day administrative activities.
Manage complex executive calendars, coordinating internal and external meetings, video and audio conferencing, meeting locations, agendas, and required logistics.
Maintain a strong understanding of executive priorities, business activities, and organizational commitments to anticipate scheduling and operational needs.
Proactively prepare executives for upcoming meetings and events by ensuring appropriate materials, agendas, logistics, and advance notice are in place.
Coordinate real-time calendar adjustments, competing priorities, and scheduling conflicts in partnership with executive assistants and leaders across the organization.
Serve as a professional and trusted point of contact for the Chief Digital Office, interacting effectively with senior executives, employees at all levels, customers, partners, suppliers, and other stakeholders.
Manage incoming calls, emails, correspondence, and scheduling requests, exercising sound judgment to determine priority, maintain confidentiality, and route items appropriately.
Support the day-to-day onsite operations of the Chief Digital Office, including meeting spaces, supplies, communications materials, and other administrative requirements.
Coordinate executive meetings, leadership events, customer and partner visits, including room setup, technology requirements, catering, materials, and other onsite logistics.
Coordinate domestic and international travel arrangements, working with appropriate internal partners and security/travel resources as required.
Prepare, process, and track expense reports, invoices, and other administrative documentation, ensuring timely and accurate submission.
Maintain organizational charts, distribution lists, contact information, and other departmental records and materials.
Prepare, format, and coordinate executive presentations, briefing materials, reports, and other documents using Microsoft Office 365.
Partner closely with leaders and administrative teams across Digital, Operations, Engineering, Programs, Quality, and other functions to ensure effective communication, coordination, and administrative coverage.
Support customers, partners, suppliers, and executive visits and events in collaboration with appropriate business and event teams.
Identify opportunities to improve administrative processes, implement more efficient ways of working, and enhance the overall effectiveness of the Chief Digital Office.
Maintain a professional and welcoming onsite presence, helping foster an organized, responsive, and collaborative environment for the Chief Digital Office leadership team.