Executive Administrative Assistant

Busch•Yreka, CA

1d•$68,750 - $72,500

About The Position

The Executive Administrative Assistant provides high-level support to the General Manager including, but not limited to extensive calendar management and successful coordination of business meetings. They serve as the liaison between the General Manager and other departments within the organization. The Executive Administrative Assistant must be able to multi-task and to work well under pressure. Excellent time management is essential.

Requirements

Exercise of judgment, discretion, and tact in all business matters and business relationships is required.
Strong interpersonal skills and the ability to maintain clear and cooperative working relationships with co-workers and demonstrate regular attendance and punctuality are essential.
Necessary interpersonal skills include being a self-starter, motivated, creative, flexible, self-confident, deadline oriented and able to multi-task.
Employees must follow all quality and safety procedures of the company, including those at customer sites if applicable, and must abide by the corporate Code of Conduct in all situations.
Ability to effectively deal with management concerns in a professional, positive manner.
Ability to access and accurately input information using moderately complex computers, software, and databases.
Ability to type reports, detailed documentation, and proficient use of Excel spreadsheets, Word, and PowerPoint.
Continuous interaction with Executive Management and staff from multiple sites within the Busch Group and the Global team.
Any combination of education, training, and experience equivalent to graduation from high school, or that would provide the required knowledge, skills, and abilities to perform the job.
Minimum of 24-months in Office Administration / Customer Service-related experience, and 12-months specific experience in a fast-paced international corporate environment.
Excellent verbal and written communication skills.
Basic mathematics skills.
Able to work in a fast-paced shop, with quickly changing work priorities, and with minimal interaction to complete assignments on time.
Valid driver’s license.

Nice To Haves

AA degree in Business preferred.

Responsibilities

Manages the General Manager’s calendar by interacting with internal and external executives and assistants to schedule a variety of business meetings.
Schedules and attends meetings on behalf of the General Manager, taking notes and recording meetings.
Reviews contents of incoming communications to the General Manager, determines the importance, and summarizes and/or distributes to the appropriate staff.
Schedules travel arrangements and reservations for the General Manager and other staff as needed.
Performs office tasks such as maintaining records, ordering supplies, and performing basic bookkeeping.
Performs clerical and administrative tasks including, but not limited to drafting letters, memos, invoices, reports, and other documents.
Assist in preparing formal presentations.
Prepare and distribute monthly reports for operations, process expense reports.
Plans and leads the coordination of all Corporate special events.
Regularly uses various software applications such as spreadsheets to assemble, manipulate, and/or format data and/or reports.
Consistently maintains a high level of confidentiality.
Travel domestically as needed for training.
Performs other duties as assigned.