Executive Administrative Assistant – Research, Development & Product

Echodyne Corp•Kirkland, WA

1d•Onsite

About The Position

Echodyne is seeking an Executive Administrative Assistant to join their fast-growing team. This role provides high-level strategic and administrative support to the Vice Presidents and leadership teams within Research, Development, and Product. The position is responsible for managing executive priorities, optimizing calendars, coordinating meetings and communications, supporting department operations, and driving follow-through on key initiatives. While the position reports to Human Resources for performance management and administrative oversight, day-to-day priorities are directed by the supported Vice Presidents. The successful candidate is proactive, highly organized, adaptable, exercises exceptional judgment, and thrives in a fast-paced technology environment.

Requirements

Executive Presence
Strategic Calendar Management
Organization & Prioritization
Proactive Problem Solving
Confidentiality & Discretion
Adaptability
Relationship Building
Attention to Detail
Applicant must identify whether they are a U.S. Citizen or green card holder, or have asylum/refugee status in the U.S. due to export control regulations.

Responsibilities

Provide comprehensive executive support to multiple Vice Presidents and senior leaders.
Manage complex calendars, proactively balancing competing priorities, protecting focus time, and anticipating scheduling conflicts.
Own recurring executive operating rhythms, including one-on-ones, staff meetings, quarterly business reviews, leadership reviews, and planning cadences.
Prepare agendas, presentations, briefing materials, and confidential correspondence.
Track action items, decisions, and follow-up through completion.
Coordinate complex domestic and international travel, itineraries, expense reports, and contingency planning.
Prioritize competing executive requests and escalate conflicts appropriately.
Coordinate cross-functional meetings involving Research, Development, and Product business functions.
Support quarterly and annual planning activities, leadership off-sites, workshops, customer visits, and team events.
Develop and maintain dashboards, trackers, shared resources, and organizational documentation.
Coordinate vendor paperwork, NDAs, purchase requests, invoices, and contracts as assigned.
Identify and implement administrative process improvements.
Serve as a trusted liaison between executives and internal/external stakeholders.
Communicate professionally with employees at all levels.
Handle confidential employee, business, engineering, product development, customer, and intellectual property information with the highest level of discretion.
Process expense reports, purchase orders, invoices, and administrative transactions.
Track and maintain visibility into departmental discretionary spending, including morale, training, travel, computer upgrades, and other team-related expenses.
Maintain accurate records and ensure compliance with company policies.