Executive Administrative Assistant

Johnson & Johnson • Irvine, CA

1d • $55,000 - $88,550 • Hybrid

About The Position

We are searching for the best talent for an Executive Administrative Assistant. This hybrid position will be based in Irvine, CA. An internal pre-identified candidate for consideration has been identified. However, all applications will be considered. Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week. About Cardiovascular & Metabolism (CVM) Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Our Cardiovascular and Metabolism team develops breakthrough treatments for diseases that burden hundreds of millions of people. Joining this team will bring your innovative talents to the forefront of preventing and managing life-threatening diseases. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine The Executive Administrative Assistant is responsible for providing high-level administrative and organizational support as needed.

Requirements

• A minimum of a high school diploma is required. An associates degree is preferred.
• A minimum of six (6) years’ high-level assistant/office management experience ideally in a fast-paced environment is required.
• Strong organizational skills are required.
• Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi- task with a willingness to perform a wide range of tasks.
• Manages multiple, sometimes conflicting priorities in a fast-paced and demanding environment.
• Ability to prioritize and execute tasks with minimal direction or supervision is required.
• Ability to interface with staff and senior level leaders, and executive leadership of internal/external partners is required.
• Highly proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint are required.
• Proficient with eMarketplace, Concur

Responsibilities

• Established support individual contributor that executes tasks that are typically routine, with some deviation from standard practice.
• Provides support for internal teams in the Administration & Secretarial area.
• Follows administrative processes to ensure accuracy, timeliness, and quality of deliverables.
• Maintains high standards of professionalism, efficiency, personal communication, discretion, and independent judgment.
• Completes tasks and follows administrative processes to ensure accuracy, timeliness, and quality of deliverables.
• Completes administrative support functions to facilitate executive's ability to effectively lead the organization.
• Draft communication with employees, management, external business contacts, and vendors in a courteous and professional manner.
• Records data and supports organization of presentation materials and other documentation in a variety of formats.
• Assists organization of meetings and scheduling, supporting coordination of venues, materials, and technology support.
• Demonstrates Johnson & Johnson’s Leadership Imperatives and Credo.

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period10 days
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees