Executive Administrative Assistant

DACUT•West Bloomfield, NY

27d•Onsite

About The Position

We are seeking a highly organized and proactive Executive Administrative Assistant to support executive leadership and operations. This role is critical to keeping day-to-day executive functions running smoothly and efficiently. The ideal candidate is detail-oriented, trustworthy, adaptable, and thrives in a fast-paced environment while maintaining strict confidentiality.

Requirements

Strong attention to detail, organization, and follow-up
Proficiency in Microsoft Word and Excel
Experience with travel planning, airfare and hotel research, and cost-conscious booking
Comfortable using travel and scheduling applications (iPhone preferred)
Excellent written and verbal communication skills
Ability to escalate issues appropriately and maintain alignment across teams
Proven ability to interact effectively with executives, directors, and staff at all levels
High school diploma required; some college preferred
Minimum of five (5) years of related administrative or executive support experience, or an equivalent combination of education and experience
Demonstrated experience in problem resolution and executive-level support
Travel as required
Ability to maintain professionalism, discretion, and confidentiality at all times

Responsibilities

Manage and coordinate executive calendars, meetings, and daily errands (including meals and personal tasks as needed)
Handle all travel arrangements from start to finish, including flights, hotels, transportation, itineraries, and last-minute changes with executive pre-approval
Coordinate events and travel for off-site locations
Assist with training setup related to operations
Prepare meeting agendas and capture detailed, accurate meeting notes documenting decisions and action items
Support facility operations in coordination with management, including meeting setup, supplies, maintenance, and event coordination
Maintain strict confidentiality across all business operations, including secure handling of credentials and sensitive information
Update and maintain company phone and email directories
Purchase and manage office and operational supplies; submit expense details for accounting approval
Ensure office equipment is fully functional and coordinate timely repairs when needed
Prepare and deliver daily executive summary reports to the CEOs, ensuring clear communication of priorities and updates
Serve as a liaison across departments and entities, working closely with the Lead Executive Assistant to ensure consistency and accuracy
Perform additional duties as assigned