Executive Administrative Assistant - 2WP-NA

Bosch Group•Farmington Hills, MI

22h

About The Position

The Executive Administrative Assistant will provide comprehensive, high-level administrative support to our leadership team within the Two-Wheeler & Powersports NA business unit. Operating in a highly dynamic, global environment, this role requires exceptional organizational skills, absolute discretion, and the ability to manage cross-divisional and international priorities seamlessly. You will serve as a central point of contact, facilitating smooth operations and efficient communications across the business.

Requirements

3-5 years of proven experience as an Executive Assistant or in a similar high-level administrative support, preferably within a multinational corporate environment.
High school diploma or equivalent is required.
Exceptional time-management skills with a demonstrated ability to prioritize competing tasks effectively in a fast-paced environment.
Strong proficiency in handling complex calendar management, global meeting logistics across time zones, and international travel requirements.
Outstanding verbal and written communication skills, with a high degree of professionalism, diplomatic tact, and absolute discretion.
High level of comfort with modern office software (e.g., Microsoft Office Suite), expense management platforms, and corporate procurement tools.
Proactive problem-solving attitude, strong personal initiative, and the ability to work independently with minimal guidance.

Nice To Haves

An Associate's or Bachelor's degree in Business Administration or a related field is a plus.

Responsibilities

Expertly coordinate complex executive calendars, schedule global appointments, and organize key sessions including bi-monthly sales meetings, all-associate gatherings, and management sessions.
Arrange all aspects of domestic and international travel, including flights, lodging, and ground transportation, while managing vital travel documentation such as business visas and passports.
Prepare and submit executive expense reports, serve as the primary contact for travel and expense queries, manage Purchase Orders (POs), and oversee P-Card ownership and reconciliation.
Plan, coordinate, and execute team-building events, global onsite workshops, and key customer meetings, managing all related room bookings, logistics, and catering arrangements.
Serve as the floor seating coordinator, manage office moves, maintain updated seating charts, order office supplies, and act as the main point of contact for facilities-related matters.
Support onboarding activities for new hires and exit processes for departing associates, while maintaining updated organizational charts, email distribution lists, and central team documentation.
Provide basic IT and Identity Management (IdM) support for the local team, and ensure strict alignment with compliance policies regarding gratuities, data security, and authorized signatures.