Executive Administrative Assistant Regional Chair

Regional Municipality of Peel

1d • Hybrid

About The Position

The Executive Administrative Assistant to the Regional Chair provides confidential and administrative support to the Regional Chair and the Office of the Chair. This role is responsible for managing the Chair’s schedule, coordinating meetings and correspondence, and supporting the planning and delivery of special projects. The successful candidate will operate in a fast-paced, politically sensitive environment requiring a high degree of professionalism, discretion, and sound judgment.

Requirements

• Post-secondary diploma in Business Administration or a related field with a minimum of four (4) years of senior administrative experience, preferably within the public or municipal sector. Combination of education and experience may be considered
• A satisfactory Level 1 Criminal Record Check obtained directly from a police station (third-party background checks will not be accepted).
• Experience supporting senior leaders in a political or executive environment is preferred
• Knowledge of municipal governance, political structures, and corporate policies and procedures
• Advanced proficiency in Microsoft Office applications
• Strong organizational, analytical, and problem-solving skills
• Excellent communication and interpersonal skills
• Demonstrated ability to manage multiple priorities and meet tight deadlines
• High level of professionalism, confidentiality, discretion, tact, and diplomacy
• Strong customer service orientation and ability to work collaboratively
• Ability to work outside regular business hours, as required

Responsibilities

• Manage the Regional Chair’s calendar, including scheduling and coordinating internal and external meetings
• Prepare and compile background materials, briefings, and relevant documentation for meetings and events
• Review, prioritize, and manage incoming correspondence, including email and mail, ensuring timely action and follow-up
• Track and coordinate responses to action items, ensuring deadlines are met
• Arrange travel, logistics, and accommodations for the Regional Chair and Office staff
• Provide administrative support for projects and initiatives within the Office of the Chair
• Coordinate meetings, events, and related logistics
• Maintain accurate records, files, and documentation in accordance with corporate policies and legislative requirements
• Process financial transactions including expense reconciliations, invoices, purchasing card statements, and requisitions
• Process Regional Councillor expense claims
• Maintain and update key contact lists
• Respond to phone inquiries and provide general office support
• Liaise with Council members, staff, and stakeholders, and support responses to resident and constituency inquiries
• Monitor Council and Committee activities to maintain awareness of emerging issues
• Provide coverage and support within the Office as required
• Perform other duties as assigned
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

Benefits

• Comprehensive Health, Dental, Vision benefit plan including psychological health, effective start date
• Eligible to enroll into OMERS pension plan
• Accrue Vacation on a monthly basis starting at 3 weeks per annum
• 3 Paid personal days and floating holidays
• Flexible hours supporting your wellness and wellbeing
• Supportive leadership and a culture of respect and inclusion

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree