Executive Administrative Assistant

Willow Valley Communities•Pequea Township, PA

2d•Onsite

About The Position

Willow Valley Communities is hiring an Executive Administrative Assistant who a provides high level of administrative support to the President & CEO, COO, and CFO. The role combines administrative tasks, project coordination, and communication management. The Executive Administrative Assistant demonstrates a high level of professionalism and maintains confidentiality of company activities. The Executive Administrative Assistant shares pertinent information with Senior Leadership to assist in proper management of the Community. Opportunities with WVC: Excellent benefits package, including medical, dental and vision Generous PTO package Career growth opportunities Use of amenities, such as our fitness center, spa, cafes and swimming pools TM Events and Recognition Plus many more

Requirements

One year certificate from college or technical school, or 5 years related experience and/or training/ or equivalent combination of education and experience
Must possess a working knowledge of Microsoft Office 365 (i.e. Word, Excel, PowerPoint, Publisher) as well as UKG

Responsibilities

Responsible for timely clerical support to the President & CEO, COO, and CFO.
Answers and screens the President & CEO telephone calls and arranges conference calls as requested.
Coordinates the President & CEO schedule and makes appointments.
Is knowledgeable of all Resident Agreements, Resident Handbook and contractual requirements in order to support adherence to the community living policies.
Supports strategic planning and goal development initiatives.
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by the President & CEO.
Coordinates and arranges meetings, prepares agendas, reserves meeting room, and records minutes of meetings such as Leadership meetings and Board of Director and committee meetings.
Composes and types routine correspondence.
Organizes, copies, and maintains file system and files correspondence and other records.
Develops and maintains “Manager on Duty” schedule.
Assists with supporting Service Award recognition materials and scheduling
Coordinates Team Member scholarship payment and tracking
Assists with creating Power Point presentations.
Supports Senior Leadership with occasional special projects
Relieve Team Members assigned at the corporate office front desk for breaks as needed.
Greets scheduled visitors and accompanies or directs them to the appropriate area or person.
Analyzes and resolves work problems or assists Team Members in solving work problems.
Facilitates correspondence and communication among Team Leaders and Residents.
Assists with responding to Residents who express concerns.
Assists with responding to Residents who express concerns.
Provides channel for Resident inquiries and questions.
Conducts research, compiles and types statistical reports.
Embraces and assists with the implementation of company initiatives.
Assists with Sales Incentive Verification.