Executive Administrative Assistant

Triumph Financial Services•Dallas, TX

About The Position

Join TBK Bank! At TBK Bank, a subsidiary of Triumph, we're a team of passionate, driven, collaborative, solutions-minded people who want to make a difference in the lives of our customers and communities. Our mission is to do well and to do good at the same time. We accomplish this by working together, because at the end of the day, TBK means striving for excellence, while delivering with humility. We thrive on providing exceptional customer service, and we look for friendly professionals dedicated to helping customers achieve their financial goals. The Executive Assistant provides high-level administrative support to various executive teams. The EA will conduct research, prepare statistical reports, handle information requests and perform clerical functions such as preparing correspondence, arranging conference calls and scheduling meetings and travel for the leadership team. Essential duties and responsibilities include the following. Other duties may be assigned.

Requirements

Bachelor’s Degree or Associate’s Degree with a minimum of three to five (5) years as an administrative assistant or project support experience in a professional environment supporting cross-functional project/product teams
Advanced skills in Microsoft Office Products: Excel, Word, Outlook, and PowerPoint.
Strong interpersonal skills and a customer service focus with high standards of quality.
High degree of self-discipline and motivation.
Able to work independently with minimal supervision and as part of a team.
Excellent written and verbal communication skills; professional presentation.
Strong sense of urgency, detail-orientation, excellent organizational and time management skills.
Flexibility and collaboration skills.
Strong analytical skills.

Responsibilities

Supports the executive team by preparing and coordinating communication and managing complex calendars.
Prepare documents such as reports, letters, presentations, etc., including researching and conducting data inquiries.
Compile updates from each team and distribute and help track milestones
Help coordinate schedules for cross-team collaboration, as necessary
Capture and publish release notes for software.
Act as a liaison between executives and team.
Answer phone calls and direct calls to appropriate parties or take messages.
Record, type and distribute meeting minutes.
Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
File and retrieve corporate documents, records and reports.
Open, sort and distribute incoming correspondence, including faxes and email
Expense reporting for credit cards
Other duties as assigned.