EXECUTIVE ADMINISTRATIVE ASSISTANT
Apis Services Inc•Philadelphia, PA
•$0 - $65,000•Onsite
About The Position
At Resources for Human Development (RHD), we know great organizations are built by exceptional people behind the scenes. We are seeking a highly organized, professional, and proactive Executive Administrative Assistant to support our Executive Leadership Team and help drive organizational success. If you thrive in a fast-paced environment, enjoy solving problems, managing competing priorities, and supporting executive leaders, this is an opportunity to build a rewarding career while making a meaningful impact.
Requirements
- Associate's degree or an equivalent combination of education and experience
- Minimum of five (5) years of executive administrative support experience
- Experience supporting multiple executives simultaneously
- Exceptional organizational and time management skills
- Strong verbal and written communication skills
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Ability to manage multiple priorities and meet deadlines
- Demonstrated ability to maintain confidentiality and exercise sound judgment
Nice To Haves
- Bachelor's degree
- Experience within a nonprofit, healthcare, human services, behavioral health, or IDD organization
- Experience supporting executive leadership teams or board-level activities
- Familiarity with project management and meeting management tools
Responsibilities
- Provide administrative support to multiple members of the Executive Leadership Team
- Manage complex calendars, scheduling, and meeting coordination
- Prepare meeting agendas, materials, and meeting minutes
- Draft and prepare correspondence, reports, presentations, and executive communications
- Maintain confidential and sensitive information with professionalism and discretion
- Coordinate travel arrangements, conference registrations, and executive events
- Serve as a liaison between executives, departments, community partners, and external stakeholders
- Track deadlines, action items, and follow-up activities to ensure timely completion
- Support board and committee activities as assigned
- Assist with special projects, leadership meetings, retreats, and organizational initiatives
Benefits
- Competitive Compensation
- DailyPay – Access Your Earned Wages Before Payday
- Medical, Dental & Vision Insurance
- 401(k) Retirement Plan
- Paid Time Off
- Employee Assistance Program
- Wellness Programs
- Employee Referral Bonuses
- Company-Paid Training
- Professional Development Opportunities
- Leadership Exposure and Executive Support Experience
- Career Advancement Opportunities
- Specialized Training Programs
- Opportunities Across Multiple Service Lines
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
