Executive Administrative Assistant

Housing Authority of Shreveport•Shreveport, LA

3d•$51,000

About The Position

We are seeking a highly organized and efficient Executive Administrative Assistant with HR duties to join our team at a housing authority. The Executive Administrative Assistant will perform a wide range of administrative and HR duties to support the executive team and ensure the smooth operation of the organization. The ideal candidate should have a degree in a business-related field and at least one year of experience in administrative work.

Requirements

Bachelor's degree in a business-related field.
At least one year of experience in administrative work.
Strong organizational and time-management skills.
Excellent communication and interpersonal skills.
Strong attention to detail and accuracy.
Ability to work independently and in a team environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to maintain confidentiality and handle sensitive information with discretion.
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and copy machines
Proficiency in MS Office and MS Excel
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Bachelors Degree Required
Minimum of 1 year of administrative assistant experience
Bachelor Degree in a busines related field from an accredited university

Nice To Haves

Knowledge of HR policies and procedures preferred.
additional qualification as an Administrative assistant or Secretary will be a plus

Responsibilities

Perform general administrative tasks such as answering phones, scheduling appointments, preparing correspondence, managing files, and distributing information to staff members.
Manage incoming and outgoing mail and emails, including drafting and sending professional emails on behalf of the executive team.
Assist in the recruitment and onboarding process, including posting job openings, reviewing resumes, conducting initial interviews, and completing new hire paperwork.
Manage employee records, maintain personnel files, and ensure compliance with federal and state employment laws.
Assist in the development and implementation of HR policies and procedures.
Coordinate employee training and development programs.
Assist in the administration of employee benefits programs, including health insurance, retirement plans, and paid time off.
Assist with payroll processing and ensure accurate record-keeping of employee hours and time off.
Prepare reports and presentations for executive meetings and assist with other special projects as needed.