Executive Administrative Assistant

ABB • Memphis, TN

1d • Hybrid

About The Position

Provides administrative services and/or secretarial assistance at an organization or business level. The work model for the role is: Hybrid work model. Key Responsibilities Administrative support: Performs complex administrative activities and takes responsibility for delivering specific department processes/programs. Documentation searches: compiles and issues special reports, presentations, organization charts, correspondence, etc. Communication: Responsible for different communication tasks within the area of responsibility, ensuring knowledge and information is shared and keeping others up to date. Processes: Implements ABB processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness. Confidential support: Acts as point of contact for internal/external enquiries, initiates action and makes judgments about urgency of issues. Provides confidential support to individual executives and/or management team members. Special Projects: Works independently on special projects and/or collaboratively on team projects Events: Plan and organize business critical internal/external events, including travel arrangements, itineraries, accommodation, conference registration, visiting speakers etc. Financial support: Provides financial support on a department/project level, monitoring budget spend, raising and approving requisitions/invoices, handling P-card expenditures, processing/submitting manager’s expense report.

Requirements

• Bachelor’s degree in business or a similar field.
• 5+ years of experience in an administrative or assistant role.
• The ability to prioritize and multitask, with excellent planning skills.
• Strong written and verbal communication skills and demonstrated ability to clearly and effectively communicate across all levels.
• Expert-level proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, and Teams is essential.
• Curiosity, a commitment to follow through and excellent problem- solving skills are essential to success.
• Demonstrated ability to manage multiple daily, weekly, monthly, and long-term tasks for multiple staff members by carefully setting priorities, meeting deadlines, and scheduling time efficiently.

Nice To Haves

• Business Administration or related field preferred.
• Experience supporting senior leaders in a global organization is highly preferred.
• A friendly and approachable demeanor, along with a dynamic and enthusiastic approach to tasks.
• Ability to edit and refine documents/ communications is highly preferred.
• Track record of work in fast paced and dynamic business environment.

Responsibilities

• Performs complex administrative activities and takes responsibility for delivering specific department processes/programs.
• Compiles and issues special reports, presentations, organization charts, correspondence, etc.
• Responsible for different communication tasks within the area of responsibility, ensuring knowledge and information is shared and keeping others up to date.
• Implements ABB processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.
• Acts as point of contact for internal/external enquiries, initiates action and makes judgments about urgency of issues.
• Provides confidential support to individual executives and/or management team members.
• Works independently on special projects and/or collaboratively on team projects.
• Plan and organize business critical internal/external events, including travel arrangements, itineraries, accommodation, conference registration, visiting speakers etc.
• Provides financial support on a department/project level, monitoring budget spend, raising and approving requisitions/invoices, handling P-card expenditures, processing/submitting manager’s expense report.

Benefits

• Choice between two medical plan options: A PPO plan called the Copay Plan OR a High Deductible Health Plan (with a Health Savings Account) called the High Deductible Plan.
• Choice between two dental plan options: Core and Core Plus
• Vision benefit
• Company paid life insurance (2X base pay)
• Company paid AD&D (1X base pay)
• Voluntary life and AD&D – 100% employee paid up to maximums
• Short Term Disability – up to 26 weeks – Company paid
• Long Term Disability – 60% of pay – Company paid.
• Ability to “buy-up” to 66 2/3% of pay.
• Supplemental benefits – 100% employee paid (Accident insurance, hospital indemnity, critical illness, pet insurance
• Parental Leave – up to 6 weeks
• Employee Assistance Program
• Health Advocate support resources for mental/behavioral health, general health navigation and virtual health, and infertility/adoption
• Employee discount program
• 401k Savings Plan with Company Contributions
• Employee Stock Acquisition Plan (ESAP)
• 11 paid holidays.
• Vacation is provided based on years of service for hourly and non-exempt positions.
• Salaried exempt positions are provided vacation under a permissive time away policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive