Executive Administrative Assistant

Valero•Sunray, TX

2d•Onsite

About The Position

Valero is the best-in-class producer of essential fuels and products that are foundational to modern life. We invite you to join our ~10,000 employees to drive exceptional results for our company, the energy industry and our community. As an Executive Administrative Assistant you will reports to an executive of the organization at the vice presidential level or above with responsibility for a major organization function. Perform advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices. At Valero, we are committed to advancing the future of energy through innovation, ingenuity and unmatched execution. You can help achieve this goal if you can: Communicate executive’s instructions or desires to various individuals and/or departments, and furnish and obtain information from other executives. Prepare correspondence, memoranda, and reports including the consolidation and editing of monthly activity reports under direction of executive. May initiate routine correspondence and memoranda not requiring executive’s attention. Schedules and maintains calendar of appointments, meetings, and travel itineraries and coordinates related arrangements. Receives and screens telephone calls, letters, and/or visitors. Answers routine questions and furnishes information to save executive’s time. Coordinates administrative duties including filing, processing of invoices and requisitions, monitoring and reconciling controllable expenses, time cards, annual budgets for this expense center and all rollup expense centers, and handles advanced secretarial and administrative functions. Generates and distributes reports concerning/affecting the activities of the functional areas reporting to executive including the monthly activity reports, budgets and controllable reports. Operates a personal computer and appropriate software packages or its equivalent. Relieves executive of some administrative detail. Within established guidelines and/or executive’s direction, makes independent decisions regarding planning, organizing, and scheduling work. Performs other duties as assigned. This position is salaried nonexempt status, which means you are eligible for overtime pay.

Requirements

Able and willing to work on-site, in-person at the Valero McKee Refinery, required.
High school diploma or GED required.
8 years of broad/executive secretarial experience required.

Responsibilities

Communicate executive’s instructions or desires to various individuals and/or departments, and furnish and obtain information from other executives.
Prepare correspondence, memoranda, and reports including the consolidation and editing of monthly activity reports under direction of executive.
May initiate routine correspondence and memoranda not requiring executive’s attention.
Schedules and maintains calendar of appointments, meetings, and travel itineraries and coordinates related arrangements.
Receives and screens telephone calls, letters, and/or visitors.
Answers routine questions and furnishes information to save executive’s time.
Coordinates administrative duties including filing, processing of invoices and requisitions, monitoring and reconciling controllable expenses, time cards, annual budgets for this expense center and all rollup expense centers, and handles advanced secretarial and administrative functions.
Generates and distributes reports concerning/affecting the activities of the functional areas reporting to executive including the monthly activity reports, budgets and controllable reports.
Operates a personal computer and appropriate software packages or its equivalent.
Relieves executive of some administrative detail.
Within established guidelines and/or executive’s direction, makes independent decisions regarding planning, organizing, and scheduling work.
Performs other duties as assigned.