Executive Administrative Assistant
About The Position
Pearl Interactive Network is sourcing a Remote Executive Administrative Assistant to the CEO. The Executive Administrative Assistant will partner directly with the CEO in managing and accelerating executive operations. This role is essential to our mission and is designed for a proactive, meticulous professional who can take ownership of executive administrative functions and communications to enable the CEO to focus on strategic goals. The ideal candidate will have strong organizational skills, a keen ability to anticipate needs, and a proven track record of supporting high-level executives.
Requirements
- Associates degree or equivalent preferred.
- Minimum 5 years of executive support experience, preferably supporting C-level executives.
- Exceptional writing, proofreading, and verbal communication skills.
- Proven notary experience.
- High level of proficiency in Microsoft Office and other relevant productivity tools.
- Based in metro Atlanta, with flexibility for in-office support and occasional travel if required.
Responsibilities
- Provide comprehensive administrative support to the CEO, including scheduling, travel coordination, and meeting preparation.
- Anticipate the needs of the CEO, proactively managing calendars, tasks, and priorities to optimize executive productivity.
- Act as a key liaison between the CEO and internal/external stakeholders, maintaining a professional presence on behalf of Pearl.
- Draft, edit, and proofread correspondence, reports, and presentations with precision and clarity.
- Serve as a point of contact for high-level communications, responding to inquiries and managing information flow with discretion.
- Works with confidential and time-sensitive material using discretion as needed.
- Assist in preparing and organizing materials for meetings, including agendas, briefing documents, and follow-up actions.
- Provide on-demand notary services for company documents as required, ensuring compliance with relevant regulations, and maintaining confidentiality.
- Identify bottlenecks and suggest process improvements to enhance productivity and executive capacity.
- Develop and maintain systems to track priorities, metrics, and progress on CEO and company initiatives, driving accountability and follow-through.
- Reduction in CEO’s administrative workload by 40% within the first 6 months.
- All CEO communications responded to within 24 hours, with priority items handled same day.
- 100% accuracy in all prepared documents, with a maximum of one revision required per major document.
- Consistent feedback from stakeholders on professionalism and effectiveness in communication.
- Implement at least two process improvements within the first year that demonstrably reduce operational friction.
- Continuous tracking and reporting of measurable outcomes that highlight increased efficiency or cost savings.
Benefits
- Medical, Dental, Vision, and Life Insurance
- Paid time off, Paid holidays
- 401K eligibility
- Additional ancillary benefits to support your lifestyle professionally, physically, and financially through our professional development and coaching program.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
