Executive Administrative Assistant - Global Sustainability

General Motors • Warren, MI

6d • Hybrid

About The Position

This Executive Administrative Assistant will support Global Sustainability Executives ensuring smooth operations and effective communication for the group. This role requires a proactive individual with exceptional organizational skills and attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise. The successful candidate should appreciate a fast-paced, high-energy team and be adaptable to change. You should be able solve problems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation, and an insatiable desire to collaborate are all required to be successful in the role.

Requirements

• 3-5+ years of experience as an Executive Administrative Assistant supporting Senior level Executives/Leaders
• Demonstrate a high-level of integrity and discretion handling confidential matters
• Demonstrated ability to operate in a fast-paced, dynamic environment
• Ability to look ahead, proactive anticipation of leader and business needs
• Demonstrated ability to work independently in an ever-changing environment
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Highly proficient verbal and written communication skills
• Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Strong attention to detail and accuracy are required
• Must be flexible and demonstrate strong learning agility

Nice To Haves

• Associate or bachelor’s degree
• Professional training and/or certification(s) in administrative skills/support
• Previous experience supporting within tech or software work environments

Responsibilities

• Provide comprehensive administrative support including managing complex calendars and travel arrangement, scheduling meetings, and managing expenses.
• Assist with projects, ensuring deadlines are met and objectives are achieved. Track project progress and provide updates, as necessary.
• Create, edit, and format documents, spreadsheets, and presentations. Ensure all materials are accurate, professional, and align with team standards.
• Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
• Organize and facilitate team meetings and events, including preparing agendas, taking notes, and following up on action items.
• Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.
• Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams.
• Assist in the planning and execution of internal and external events, ensuring all logistics are handled seamlessly as needed.

Benefits

• From day one, we're looking out for your well-being–at work and at home–so you can focus on realizing your ambitions. Learn how GM supports a rewarding career that rewards you personally by visiting Total Rewards resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree