Executive Administrative Assistant

Beusa Energy, LLC • The Woodlands, TX

1d • Onsite

About The Position

Beusa Energy is seeking an Executive Administrative Assistant to join our team in The Woodlands, TX. This position offers the chance to be an integral part of a fast-paced, high-impact environment, providing critical administrative and operational support to key members of the Executive Leadership Team. In this highly visible and impactful role, you will function as a trusted partner, ensuring seamless day-to-day operations and advancing strategic priorities. Responsibilities include managing complex calendars, coordinating meetings and events, streamlining communication processes, and overseeing essential office management functions. You will also play a key role in fostering a positive workspace culture and ensuring the efficient execution of administrative and logistical tasks.

Requirements

• Must be legally authorized to work in the United States without the need for sponsorship.
• Must be at least 18 years of age or older.
• Successfully passes all applicable general pre-employment testing including but not limited to background check, pre-employment drug screening, pre-employment fit tests, pre-employment aptitude and/or competency assessment(s).
• Overtime may be required and in person, predictable attendance in The Woodlands, TX.
• Valid U.S. Driver’s License required.
• Most employment is contingent upon meeting company driving standards, including 3-year U.S. driving history and an acceptable Motor Vehicle Record (MVR) in accordance with Company policy.
• 7+ Years of experience supporting Executive Staff, Executive Teams, or C-Level Suite (CEO, COO, CFO, CTO).
• 4+ years of experience providing administrative support to a C Suite leader.
• 4+ years of experience coordinating travel logistics on behalf of an executive leader.
• 4+ years of calendar management and expense report management experience.
• Demonstrates the confidence to ask challenging questions necessary to achieve business objectives and executive‑driven timelines.
• Proven background supporting Executive Teams or Leaders on business-critical initiatives.
• Solution-driven attitude and conflict resolution experience.
• Excellent writing capabilities with a high level of detail in spelling, grammar, and punctuation.
• Certified Notary or willing to go through the Notary certification process.
• Have advanced technological skills and digital literacy.
• Be highly skilled in using Microsoft Office products (Word, Excel, SharePoint, PowerPoint, etc.).
• Have professional communication skills and the ability to communicate effectively to leadership and upper-level management.

Responsibilities

• Takes ownership of complex calendars and schedules as well daily workflows with emphasis on task prioritization, delegation, and risk management to stay ahead of real-time problems as well as maximize efficiencies.
• Works directly with Executives Staff on upholding company culture and values in the office.
• Arranges travel arrangements, prepares itineraries, plans logistics, and prepares expense reports.
• Manages office communication systems and logistics including directing mail/deliveries
• Provides administrative support to Board Members as needed.
• Plans company events and business travel arrangement for executive office staff
• Performs other related duties as assigned to assist with successful operations and business continuity.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 11-50 employees