Executive Administrative Assistant, TD Securities

TD Bank • New York, NY

2d • Onsite

About The Position

TD Securities (TDS) is seeking a highly organized and seasoned Executive Administrative Assistant to provide dedicated support for a Global Compliance executive. This role is crucial for maintaining smooth business operations through strong administration skills and ensuring a legendary customer experience. The position involves a range of complexities and requires a high level of professionalism and discretion.

Requirements

• High school diploma with 5+ years of relevant experience
• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, Excel, etc.)
• Ability to work independently with flexibility to coordinate processes and information across related teams.
• Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners.
• Can perform efficiently in a multi-task environment and ensure deadlines are met.
• Can efficiently interpret TD policies and help executive apply these standards in a fast-changing environment.
• Experience coordinating travel arrangements and comfortable managing frequent changes.
• Strong organizational skillset to manage accountabilities while simultaneously managing executive administrative requirements.
• Excellent communication skills with the ability to listen actively, ask questions, and communicate effectively.
• Strong judgment skills to support initiatives and apply discretion when working with confidential information.
• Work with complete autonomy alongside leader.

Responsibilities

• Provide top-level clerical or specialized executive administrative support.
• Own and maintain calendar management for Senior Vice President and troubleshoot conflicts with creative solutions.
• Coordinate travel for executive, including supporting travel delay re-scheduling for national and international travel arrangements in addition to rescheduling meetings with internal/external parties.
• Process expenses for teams ensuring timely completion.
• Assist with onboarding/offboarding activities (e.g., asset management, access management, supply orders).
• Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions.
• Provide executive administrative project support, using various software packages to produce high-quality reports, presentations, and/or other documents.
• Maintain confidentiality: Access to the executive's emails to assist in prioritizing or performing important administrative tasks on their behalf.
• Apply appropriate due diligence ensuring accuracy in completing ad-hoc executive administrative tasks (e.g., reports, invoices, communications, tables, charts, files).
• Provide executive support while ensuring quality service and professionalism at every interaction.
• Participate fully as a member of the team and contribute to a positive work environment.

Benefits

• Base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan)
• Health and well-being benefits
• Savings and retirement programs
• Paid time off (including Vacation PTO, Flex PTO, and Holiday PTO)
• Banking benefits and discounts
• Career development
• Reward and recognition
• Training programs
• Online learning platform
• Mentoring programs

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED