Executive Administrative Assistant

Pepsi Bottling Ventures • Raleigh, NC

2d • Onsite

About The Position

Pepsi Bottling Ventures is seeking an Executive Administrative Assistant to join our team in Raleigh, NC. We are jointly owned by Suntory and PepsiCo. Suntory is a family-owned business founded in Japan more than 125 years ago that is known globally for their beverages and innovative spirit. PepsiCo has a 125-year plus legacy as a global leader in convenient foods and beverages. We represent Suntory’s non-alcoholic beverage industry in the United States and have an 80-year plus legacy of providing PepsiCo products to the Carolinas and beyond. We make, sell, and distribute PepsiCo and more beverages. We have the exclusive rights to make, sell, and distribute directly to stores in our territory the world-renowned PepsiCo and Keurig Dr. Pepper beverages. These exclusive rights make up the vast majority of our business and cover certain counties across five states. We also create our own beverages, producing and distributing them to our customers’ warehouses nationally. And we make, sell, and distribute to our customers’ warehouses a growing portfolio of beverages nationally. These beverages make up a small, but growing part of our business. We bring you the beverages you love. We bring PepsiCo’s and Keurig Dr. Pepper’s beloved beverages and more to you and our customers. As a part of Suntory, we believe in dreaming big and boldly pursuing our dreams, growing for good, and giving back to society. We innovate to create new beverages, like our Nature’s Twist refreshing lemonade line, and we continuously expand our beverage portfolio to bring you and our customers joy. We value integrity, teamwork, accountability, creativity, and communication in all we do and expect the same from all team members. We’d love to receive your application and talk with you about your interest in the position if the overview below describes you.

Requirements

• High School Diploma or Equivalent
• 7+ years of executive level experience
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to use general office equipment (computer, copiers, scanners, etc)
• Budget Tracking Experience
• Meeting Planning Experience
• Excellent written/verbal skills
• High level of interpersonal skills
• Ability to handle sensitive and confidential information
• Ability to interact and communicate with all levels of the organization
• Ability to organize and update data
• Continuous attention to detail in composing and proofing materials
• Ability to prioritize and meet deadlines in a fast-paced environment
• Ability to proactively address and resolve issues
• Ability to understand or learn new software processes of an evolving and everchanging business

Responsibilities

• Process and track invoices and customer PO’s for VFB and Food Service
• Assist Payable/Accounts Receivable teams for customer/distributor billbacks and write-offs
• Track P&L financials in reporting tools that include SAP, UXT, Excel, and other demand planning tools as they are developed
• Assist with the development of, and regularly update, scorecards and forecasts for VFB, Food Service and as assigned on a project-by-project basis (Examples: project tracking activities, Sales Dashboard interaction, Excel Spreadsheets, etc.)
• Process new customer and New Item set-up
• Provide new and existing customer Price change support
• Process Bottle Bill payments and reporting
• Process ticket requests and food orders (Examples: Hurricanes, concerts, Koka Booth, TWC Music Pavillion, college basketball, etc.)
• Coordinate and attend meetings as requested (Examples: AOP, Staff meetings, Period Reviews, Golf Outings, Special Events, etc.)
• Provide administrative support to VPs of VFB and Food Service (Examples: coordinate calendars, reserve travel, create power point presentations, create excel spreadsheets, etc.)
• Provide project support and backup administrative support for other company administrators as assigned

Benefits

• Paid time off, including holidays, vacation days, personal days, parental leave, and bereavement leave
• 401(k) with a company match
• Medical, prescription, dental, and vision insurance options, as well as supplemental health plan options, including accident, critical illness, and hospitalization
• Saving and spending accounts
• Company-paid telemedicine services
• Free counseling and information services
• Wellness program
• Company-paid life insurance
• Company-paid disability coverage
• Adoption assistance
• Education assistance
• Legal service plan option
• Pay advance option

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED