Executive Administrative Assistant

Extell Development Company•Louisville, KY

38d•Onsite

About The Position

The Executive Administrative Assistant provides administrative support to the President, office staff, and other executives as necessary. This role demands exceptional organizational acumen, discretion, and the ability to manage complex schedules, communications, and high-level engagements. The Executive Administrative Assistant will liaise with internal stakeholders ensuring seamless operations and representing the company with professionalism and poise.

Requirements

Minimum of 5 years of experience supporting senior executives, ideally in real estate, hospitality, or corporate environments.
High school diploma required; college degree preferred.
Ability to communication clearly, professionally, and respectfully.
Exceptional ability to manage multiple priorities, maintain accurate records, and flawlessly execute tasks.
Advanced skills in Microsoft Office Suite and other productivity tools.

Responsibilities

Manage and prioritize an active calendar of appointments, meetings, and travel, ensuring optimal time management and preparedness.
Serve as the primary point of contact for internal and external communications, exercising sound judgment and confidentiality.
Coordinate meetings, including agenda preparation, attendee logistics, and follow-up actions.
Prepare and edit correspondence, presentations, reports, and other documents with precision and attention to tone and branding.
Arrange travel itineraries, accommodations, and meeting materials.
Maintain and organize files and contact lists, keeping sensitive information secure.
Support the President and other staff in personal and professional matters, including errands, special projects, and event coordination.
Act as a liaison between the President and senior leadership, clients, and external stakeholders.
Anticipate needs and proactively address administrative and operational challenges.
Assist other departments and executive team members as needed, fostering a collaborative and responsive environment.