Executive Administrative Assistant (63478)
ADAMS AND ASSOCIATES INC•Laurel, MD
•$26 - $26•Onsite
About The Position
Woodland Job Corps Center is seeking a highly organized, professional, and dependable Executive Assistant to provide high-level administrative support to the Center Director’s Office and help keep Center operations running smoothly. If you’re a proactive professional who can manage competing priorities, protect confidential information, communicate effectively, and stay one step ahead, we’d love to hear from you!
Requirements
- High School diploma or equivalent required.
- A minimum of five years advanced administrative experience required.
- Computer literacy and proficiency in Microsoft Suite of applications is required.
Nice To Haves
- Advanced degrees preferred.
- Degree or certification from an accredited or certified training program in clerical or administration preferred.
Responsibilities
- Provide high-level administrative and executive support to the Center Director and leadership team.
- Serve as the Center’s lead administrative assistant by coordinating, prioritizing, and delegating administrative tasks.
- Schedule meetings, coordinate conference calls, manage visitors, prepare correspondence, and arrange travel as needed.
- Prepare reports, conduct research, process information, and maintain accurate records and documentation.
- Track Center contracts, deliverables, reports, requests, and correspondence to ensure timely completion.
- Support Human Resources with personnel information processing, data entry, reporting, and fringe benefit administration.
- Handle sensitive personnel, student, and operational information with strict confidentiality and discretion.
- Coordinate and distribute the Center’s weekly newsletter and prepare meeting minutes.
- Maintain Job Corps systems, databases, files, libraries, and other organizational records.
- Provide administrative support and training to staff while collaborating across departments.
- Identify problems, recommend solutions, and follow through to ensure issues are resolved.
- Manage multiple priorities while maintaining accuracy, professionalism, and established deadlines.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
