Executive Administrative Assistant

SunSource•Bristol, TN

About The Position

The Administrative Assistant performs administrative and office support activities for multiple departments. Duties include a wide variety of daily and project based tasks including word processing, creating spreadsheets, reporting, data entry, phone and lobby receptionist, document management, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. This associate will also assist the executive team with various tasks. Please note this role is full-time. Using Excel, create spreadsheets, navigate and edit spreadsheets, generate reports using charts and graphs, and understand common formulas and shortcuts. Assist Accounting department with various tasks including customer set up, direct ship confirmation, vouchering, and miscellaneous tasks as needed. Back-up phone and lobby reception on a regular basis. Run and maintain monthly reports for various departments. Data entry into computer, lots of one-off projects. Update and ensure accuracy of PEC business databases. Basic project management for a variety of specific projects. Scanning documents into digital document system. Open and distribute US Postal mail, email, and faxes on part-time basis. Other responsibilities and/or projects as assigned by management. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Requirements

Extensive software skills.
Internet research abilities.
Strong communication skills.
Proficiency in Excel, including creating spreadsheets, navigating and editing, generating reports with charts and graphs, and understanding common formulas and shortcuts.

Responsibilities

Perform administrative and office support activities for multiple departments.
Word processing, creating spreadsheets, reporting, data entry.
Phone and lobby receptionist duties.
Document management and filing.
Assist the executive team with various tasks.
Create spreadsheets, navigate and edit spreadsheets, generate reports using charts and graphs, and understand common formulas and shortcuts in Excel.
Assist Accounting department with customer set up, direct ship confirmation, vouchering, and miscellaneous tasks.
Back-up phone and lobby reception on a regular basis.
Run and maintain monthly reports for various departments.
Data entry into computer and manage one-off projects.
Update and ensure accuracy of PEC business databases.
Basic project management for specific projects.
Scan documents into digital document system.
Open and distribute US Postal mail, email, and faxes on a part-time basis.
Perform other responsibilities and/or projects as assigned by management.