Executive Administrative Assistant (ETS)| Temporary
About The Position
The Executive Adminstrative Assistant provides administrative support to the highest level of administration within the organization, primarily consisting of board-approved or reviewed executives and central senior academic and administrative deans reporting to the Provost or Dean of the School of Medicine. Examples are limited to a Dean of a College or School, Vice President, President or Chief Executive Officer of an affiliate, etc. The Emory University Center for Peacebuilding and Conflict Transformation (PACT) is looking for a motivated and detail-orientated Executive Assistant to join our team. The ideal candidate has strong inter-personal, organizational and management skills and is committed to helping advance the work of PACT.
Requirements
- Bachelor's degree in business administration, communications or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.
- Previous experience with various personal computer software applications.
- Positions in this classification may require the ability to type or keyboard 60 accurate words per minute.
Responsibilities
- Handles meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations, including chart and graph preparation; manages office preparations.
- Maintains calendar for one or several executives and ensures appropriate preparation for daily activities; may coordinate domestic or foreign travel arrangements.
- Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them.
- Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.
- Assists in the administration and interpretation of policies and procedures for the organization and department.
- May supervise and schedule clerical and secretarial staff, initiates paperwork for employee transactions, and assists in investigating and resolving employee issues or concerns.
- May act as a spokesperson for departmental inquiries.
- Performs related responsibilities as required.
- Maintain and organize personnel and student lists;
- Managing contacts, arranging meetings, and scheduling travel;
- Assist with writing and managing social media campaigns;
- Handle receipts and submissions;
- Assist with the set-up and break-down of events
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What This Job Offers
Career Level
Executive
