Executive Administrative Assistant

Astrion•Arnold AFB, TN

22h•$29 - $39

About The Position

Beyond New Horizons, LLC (BNH) has an exciting opportunity for an Executive Administrative Assistant, supporting TOS II, at Arnold Air Force Base, TN. As the Executive Administrative Assistant, you will provide high-level administrative support to executives, managing schedules, communications, and various tasks to ensure efficient operations. Open to internal candidates only. Beyond New Horizons, LLC (BNH) is the team selected by the U.S. Air Force to conduct Test and Operations Sustainment at the Arnold Engineering Development Complex (AEDC) at Arnold Air Force Base in Tennessee. BNH is led by an office of executives including a General Manager, Deputy General Manager, and Technical Manager, as well as a team of Directors overseeing multi-disciplinary activities. The incumbent will coordinate with these leaders as well as local Air Force and civic leaders to ensure proper engagement, completion of deadlines and data requests, and smooth operations.

Requirements

High school diplomas or equivalent plus 10 years of applicable experience or any equivalent combination of applicable education and experience.
Must be able to obtain and maintain a security clearance and access to the AEDC local area network.
Current U.S. Citizenship is required.

Nice To Haves

Experience working on a government contract
Excellent oral and written communication skills.
Thorough knowledge of grammatical rules, spelling, punctuation, required formats, technical vocabularies and terminology common to the assignment, Document Control and Records Management systems and common office procedures, and professional telephone practices.
Ability to obtain a company purchasing card.
Strong organizational and time management skills.
Demonstrated skill in word processing and composition with a minimum typing speed of 55 wpm and operation of standard computerized systems and other information transmission systems.
Effective leadership skills.
Ability to maintain interpersonal relationships

Responsibilities

Senior level support position.
Works independently to provide administrative and secretarial support of a responsible and confidential nature to help ensure smooth functioning of the Office of the General Manager.
Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol.
Anticipates and quickly adapts to changing priorities and problems.
Adheres to and supports the use of company policies and procedures and good industrial and office safety practices.
Receives and screens phone calls directing them to the appropriate parties. Ensures coverage in absence.
Composes and distributes complex correspondence using standard word processing systems or other software applications.
Keeps abreast of key issues, commitments, and priorities of manager(s).
Participates in meetings to take notes and compile and distribute meeting minutes as required.
Researches information and compiles briefing charts, summary reports, and other presentation materials.
Schedules, coordinates, and de-conflicts meetings/appointments and coordinates travel arrangements as needed.
Responsible for supporting activities; compiling meeting materials, coordinating logistics, and catering for Board meetings.
Interfaces directly with Senior Management and the Client.
Collects, reviews, and distributes incoming hard copy and electronic mail. Independently handles mail not requiring managers’ attention.
Reviews outgoing mail to ensure accuracy and proper format. Follows up to ensure action.
Compiles and submits expense reports.
Determines action on important or emergency matters or knows whom to contact in absence of manager.
It is a condition of employment to wear company issued PPE (Personal Protective Equipment) in accordance with supervisory direction and company policy.
Perform other duties as required.