Executive Administrative Assistant

US Federal Solutions • Atlanta, GA

1d

About The Position

US Federal Solutions, a leading management consulting firm, is seeking an Executive Administrative Assistant. What You’ll Do In this role, you will act as a trusted partner to the Regional Director, handling complex administrative responsibilities while supporting broader business process improvement and modernization efforts.

Requirements

• Security Clearance: US Citizenship.
• Public Trust Preferred DHS Suitability Preferred
• Bachelor’s degree (BS/BA) required.
• Five (5) or more years of experience supporting senior executives at or equivalent to the GS-14 or GS-15 level.
• Strong understanding of organizational structures and executive operations in a federal environment.
• Proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, Visio, and Access.
• Experience managing executive calendars, correspondence, travel, and high-level communications.
• Typing speed of at least 40 words per minute with strong attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple high-priority administrative projects at the same time.
• Experience compiling, organizing, and presenting complex information clearly and professionally.
• Willingness to complete required annual training, including ethics training, and attend conferences as needed.

Responsibilities

• Provide direct executive-level administrative support to the Regional Director.
• Manage the Regional Director’s calendar, conference room schedules, and executive phone lines.
• Draft, review, edit, and prepare executive correspondence, reports, spreadsheets, charts, and presentations.
• Coordinate meetings and conference calls, prepare agendas, take and distribute minutes, and track follow-up actions.
• Serve as a central point of contact for regional and national communications across FPS, DHS, and external stakeholders.
• Arrange travel, off-site meetings, and logistical support for leadership.
• Monitor and manage HQ-assigned ESTT suspense items to ensure deadlines are met.
• Conduct research and compile analytical products in support of leadership decision-making.
• Assist with FOIA responses in coordination with the Regional FOIA representative.
• Support personnel actions related to hiring, reassignments, and administrative processing.
• Serve as timekeeper for assigned offices and as backup timekeeper across Region 4, with appropriate approvals.
• Coordinate training activities, including maintaining the regional training calendar and supporting training requests.
• Act as liaison with IT and helpdesk services during staff absences to ensure continuity of operations.
• Support regional emergency taskings and special projects as directed.
• Maintain organized filing systems and ensure proper handling of sensitive and time-critical information.

Benefits

• Employer-provided paid Medical / Dental / Vision insurance.
• Employer matching 401K plan.
• PTO
• 11 Federal Holidays
• Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees