Executive Administrative Assistant

JPMorgan Chase & Co.•Atlanta, GA

30d•Onsite

About The Position

Become an integral part of our Investment Banking team where you will have the opportunity to work in a fast-paced organization. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Administrative Assistant in our Investment Banking team, you will have the opportunity to showcase your attention to detail, quality focus, high energy, and flexibility in a fast-paced environment. You will be a key player in our team, representing the manager/group with professional courtesy and acumen, and delivering flawless work output. Your role will involve daily interaction with various executive level internal clients across our business lines. We will rely on you to adapt to procedures, processes, and techniques to complete assignments in line with our department's activities and goals.

Requirements

At least five years of administrative experience
Advanced ability to organize, prioritize and multitask
Discretion and good judgment in confidential situations and proven experience interacting with senior management
Strong interpersonal, written, and oral communication skills
Strong proficiency in Microsoft Office Suite
Excellent telephone etiquette and ability to manage competing priorities such as calendar management

Nice To Haves

Experience supporting at the Managing Director level (or equivalent) or higher
College degree is a plus

Responsibilities

Maintain complex and detailed calendar; Screen incoming calls and determine the level of priority, while using caution in dispensing information
Manage the coordination and logistics of both internal and external calls and meetings
Arrange and coordinate complicated domestic and international travel
Organize all aspects for offsite conferences and external events, including catering and transportation
Process invoices and T&E expense reports for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
Produce high quality emails and messages to individuals at all levels of the organization; Maintain current organizational charts and Executive Bio's; Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
Handle regular activities without prompting, and advise in advance with issues or delays
Work cooperatively with the administrative assistants team in positive partnership to support each other smoothly
Lead and coordinate on ad hoc projects as requested