Executive Administrative Assistant

Allan Myers, Inc•Worcester Township, PA

19h

About The Position

This position supports the corporate leadership principally the Executive Vice President & Chief Strategy Officer. This position works under minimum supervision and is expected to take independent action as the "Chief-of-Staff" to the CSO, interfacing and communicating with senior executives of the company and their executive assistants, business unit operational leaders, and external business partners including bankers, attorneys on behalf of the CSO. Maintains professionalism and confidentiality. Relieves the CSO of many administrative details. Makes administrative decisions, exercising independent judgment and discretion within the organization's structure, policies, procedures and personnel. Gatekeeper to calls and e-mail communications prioritizing and handling correspondence determining level of importance. Liaison to various departments including: Operations, Human Resources, Legal, IT Compile special periodic reports and compose non-routine correspondence. Arrange meetings with management and various ownership entities booking conference. rooms, setting up & circulating conference call numbers, providing relevant materials. (memos and presentations), audio/visual equipment and arranging catering. Establishes and maintains filing systems and a broad range of clerical and administrative. tasks, including coordinating office bills, executive travel, and office access cards. Performs any other routine office support as required by the CSO such as: preparing correspondence arranging appointments handling mail responding to telephone inquiries coordinating housekeeping of office Other assignments requested by the CSO.

Requirements

Must be able to handle and maintain details of a confidential nature.
Must be able to screen, refer or respond to telephone inquiries.
Should have sufficient knowledge of organization's structure, policies, procedures and personnel.
Excellent computer skills including MS Word/word processing, PowerPoint presentation, Excel spreadsheets, e-mail, and Adobe Acrobat.
Demonstrate proficiency with standard office equipment.
Ability to organize and assemble presentation books in various forms including paper and digital.
Strong organizational skills, ability to multitask and work under pressure especially when there are tight timelines.
High school diploma
Associates or Bachelor's degree
Must have extensive C-Level executive assistant experience.
Must have exceptional verbal and written communication skills.

Nice To Haves

Notary preferred.

Responsibilities

Supports the corporate leadership principally the Executive Vice President & Chief Strategy Officer.
Works under minimum supervision and is expected to take independent action as the "Chief-of-Staff" to the CSO, interfacing and communicating with senior executives of the company and their executive assistants, business unit operational leaders, and external business partners including bankers, attorneys on behalf of the CSO.
Maintains professionalism and confidentiality.
Relieves the CSO of many administrative details.
Makes administrative decisions, exercising independent judgment and discretion within the organization's structure, policies, procedures and personnel.
Gatekeeper to calls and e-mail communications prioritizing and handling correspondence determining level of importance.
Liaison to various departments including: Operations, Human Resources, Legal, IT
Compile special periodic reports and compose non-routine correspondence.
Arrange meetings with management and various ownership entities booking conference rooms, setting up & circulating conference call numbers, providing relevant materials. (memos and presentations), audio/visual equipment and arranging catering.
Establishes and maintains filing systems and a broad range of clerical and administrative tasks, including coordinating office bills, executive travel, and office access cards.
Performs any other routine office support as required by the CSO such as: preparing correspondence, arranging appointments, handling mail, responding to telephone inquiries, coordinating housekeeping of office
Other assignments requested by the CSO.