Executive Administrative Assistant - Vice President, Strategic Initiatives & Integration

Young Life•Colorado Springs, CO

14h•Hybrid

About The Position

Partnering with and reporting to the Vice President of Strategic Initiatives & Integration for the US Field (VPSII), this position advances the Young Life mission to introduce adolescents to Jesus Christ and help them grow in their faith by leading spiritually, accelerating national field initiatives, supporting operations and venue-production, and ensuring administrative excellence.

Requirements

High level of confidentiality and must handle sensitive information appropriately.
Represent the Office of Strategic Initiatives & Integration in a friendly and professional manner.
Excellent professional communication skills, both verbal and written.
Must multi-task assigned ongoing-projects to completion.
Ability to learn and operate related computer systems.
Demonstrated proficiency in Microsoft Office Suite with 55-60 wpm.
Demonstrate the ability to work well independently and with others.
5 - 7 years of administrative experience preferred working for senior executives.
Deep understanding of and commitment to the Young Life mission
Desire to lead spiritually through service, hospitality, and often-unseen detail-work
Relational capacity and interpersonal skills to build connections with a wide array of people
Growth mindset that includes a commitment to ongoing development of self-awareness, emotional intelligence, and cultural intelligence
High appetite to listen, ask questions, learn, adapt, and improve
Inclination to grow via seeking/receiving/sharing feedback, reflection, and coaching
Ability to manage multiple complex projects at once
Full command of detail-oriented work while not losing sight of big picture
Ability to write simple, streamlined, and compelling communication
Agreement to maintain confidentiality of sensitive information
Proficient in Google Work Space
Willingness to learn and utilize technology that is evolving within Young Life
Proactive self-motivation, self-discipline, and self-accountability necessary to thrive when working remotely without direct supervision
Enjoyment of collaboration with VPSII that includes high level of responsiveness and partnership
Availability to travel 2-4x a year for 2-4 days at a time
Open-ness to participate in the frontline work of Young Life leaders with kids through local Young Life and/or camp assignments

Nice To Haves

College degree preferred.

Responsibilities

Provide administrative support to the VP Strategic Initiatives & Integration
Proofread a variety of documents.
Articulate policies and documents to staff and volunteers.
Organize and respond to, as appropriate, incoming correspondence.
Manage calendar, schedule and inboxes.
Provide primary phone support.
Provide support for executive recruitment interview materials.
Coordinate all travel, meeting arrangements and conference calls.
Draft general letters and reports.
Draft Power Point presentations, agendas and other presentations as needed.
Manage office files and records for easy retrieval.
Act as a liaison with internal experts and colleagues to resolve issues.
Manage budget costs of above expense accounts to ensure that expenditures do not exceed budget limits.
Create, maintain and/or analyze Excel spreadsheets for accounting reports.
Manage expense reports and serve as proxy for purchase card transactions for the VP Strategic Initiatives & Integration.
Work with the Finance department to monitor and correctly categorize expenses.
Model ongoing growth as a disciple of Jesus and spiritual leader
Develop and follow a formation plan that includes spiritual disciplines, solitude, and participation in the Church- all to promote long-term holistic health
Integrate prayer into all essential duties
Actively participate in the spiritual life of the Young Life community
Advance projects that result from national field initiatives
Proactively build collaborative, trusted relationships with stakeholders
Ensure projects ultimately serve the frontline work of Young Life leaders with kids; seek field perspective, foster field partnership, and evaluate in light of field impact
Collaborate with functional partners to leverage their expertise
Lead, select, coordinate, and serve on project teams
Contribute to all phases of project management, including initiation/definition, planning, executing, measuring/evaluating, and follow-up
Develop, execute, and evaluate plans for change management, communication, marketing, and implementation
Ensure monitoring, measurement, and impact-reporting
Research and benchmark with entities external to YL
Optimize integration with existing goals, teams, channels, workflows, etc.
Utilize existing YL technology and explore additional technologies
Produce and host gatherings for Young Life staff and stakeholders
Confirm goals, attendees, calendars, and schedules
Create and share agendas, pre-reads, and related materials
Partner with stakeholders to plan and execute agendas
Take, synthesize, and publish minutes and follow-up materials
Serve as Zoom producer for virtual meetings
Collaborate with on-site partners (camp staff, hotels, event coordinators) for in-person meetings
Provide unreasonable hospitality and service to all guests/attendees
Assist the Vice President of Strategic Initiatives & Integration for the US Field (VPSII)
Develop, edit, and maintain written communication and correspondence
Utilize YL design resources to polish and brand communications
Organize and maintain files
Coordinate Human Resources procedures for direct reports of VPSII such as hiring, onboarding, 1:1 meetings, performance management, etc.
Produce, interpret, and share quantitative statistics and impact reports
As requested, help manage calendar, travel, and email of VPSII
Other responsibilities that emerge as partnership with VPSII grows
Partner in financial health
Assist the VPSII with cultivation, solicitation, and stewardship of benefactors
Engage in fundraising with personal network
Monitor and track budgets for cost centers, projects, and meetings
Create, approve, and manage expense reports
Process contracts, payments, invoices