Executive Administrative Assistant to the Chief Strategy Legal Affairs Officer

Coherent

12d • Onsite

About The Position

This role provides comprehensive executive support to the Chief Strategy Legal Affairs Officer (CSLA) and supports the CSLA leadership team, which includes leaders across Legal, Marketing, Communications, Government Affairs, Strategy, and Global Affairs. The position is responsible for managing complex calendars, coordinating domestic and international travel, preparing meeting materials, and facilitating communication and collaboration across the organization. Additionally, the role assists with organizational initiatives, budget administration, and maintaining confidentiality of sensitive information. The Executive Administrative Assistant is expected to develop and maintain efficient administrative processes, partner with other administrative professionals, and identify opportunities for operational improvement.

Requirements

• Bachelor’s degree or equivalent experience.
• 8+ years of executive administrative experience supporting senior executives.
• Experience supporting C-suite or executive leadership teams in a complex corporate environment.
• Exceptional organizational, communication, and project management skills.
• Demonstrated ability to manage highly confidential information with discretion.
• Advanced proficiency with Microsoft Office, collaboration tools, and executive support technologies.
• Ability to prioritize multiple competing demands in a fast-paced environment.
• Ability to work in a standard office environment and perform administrative duties for extended periods.
• Prolonged periods of sitting and working on a computer, including frequent use of a keyboard, mouse, and telephone.
• Ability to communicate effectively in person, by phone, and through virtual meeting platforms.
• Occasional standing, walking, bending, and reaching to access office equipment, files, and meeting spaces.
• Ability to lift, carry, and move office materials and supplies weighing up to 15 pounds.
• All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.
• Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.: Integrity – Create an Environment of Trust, Collaboration – Innovate Through the Sharing of Ideas, Accountability – Own the Process and the Outcome, Respect – Recognize the Value in Everyone, Enthusiasm – Find a Sense of Purpose in Work.

Nice To Haves

• Experience supporting leaders in legal, corporate affairs, public affairs, communications, or related functions.
• Experience working within a public company environment.
• Experience coordinating global meetings, travel, and executive engagements.
• Demonstrated ability to operate independently and anticipate executive needs.

Responsibilities

• Manage the executive’s complex calendar, prioritizing competing demands and ensuring alignment with business priorities.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Prepare meeting agendas, briefing materials, presentations, and executive correspondence.
• Screen and prioritize incoming communications, requests, and meeting invitations.
• Track key action items and follow-through on executive commitments.
• Coordinate leadership team meetings, offsites, strategic planning sessions, and organizational reviews.
• Manage meeting logistics, materials preparation, and follow-up actions.
• Facilitate cross-functional communication and collaboration across the organization.
• Assist with planning and execution of organizational initiatives and executive priorities.
• Coordinate internal and external stakeholder meetings and events.
• Support budget administration, purchase requisitions, expense reporting, and vendor coordination.
• Maintain confidentiality of highly sensitive business, legal, personnel, and strategic information.
• Help manage organizational communications and executive engagement activities.
• Develop and maintain efficient administrative processes and systems.
• Coordinate executive office operations and special projects.
• Partner with other executive assistants and administrative professionals across the company.
• Identify opportunities to improve operational efficiency and organizational effectiveness.

Benefits

• Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive