Executive Administrative Assistant to CEO

Hanwha Defense USA Inc•Arlington, VA

39d

About The Position

The Executive Administrative Assistant will support the Chief Executive Officer, and other C Suite Executives as needed, managing schedules, communications, and administrative tasks. The Executive Assistant will have exceptional organizational skills and professionalism.

Requirements

Exceptional ability to manage multiple tasks and prioritize effectively
Strong verbal and written communication skills to interact professionally with various stakeholders
Advanced skills in Microsoft Office Suite and other relevant software tools
Resourceful and proactive in identifying issues and implementing solutions independently
Ability to handle sensitive information with discretion and maintain confidentiality at all times
Basic understanding of global business organizations and processes
Minimum 7 years of administrative experience (preferably with government relations experience)
High School Diploma

Nice To Haves

Bachelor’s Degree in Business Administration or a related field Preferred
At least 2 years of experience in defense industry or government relations
Experience working with global business organizations, across languages, cultures and time zones

Responsibilities

Provide critical administrative support to the CEO
Manage meetings and events to optimize the executive’s time
Coordinate all meeting logistics: technology, catering, detailed instructions for attendees
Draft meeting agendas, memos, and prepare communications for the CEO
Ensure CEO’s time is well organized and used to support the goals of the company
Prioritize and respond to emails and phone calls, acting as a liaison between the CEO and internal and external stakeholders
Prepare reports, presentations, and correspondence, ensuring all materials are accurate and professionally formatted
Plan and coordinate travel itineraries, including booking flights, accommodations, and transportation, while managing travel-related expenses
Partner with key stakeholders on special projects across the organization
Support other C Suite Executives as needed
All other duties, special projects, and tasks as assigned