Executive Administrative Assistant to CEO
Mesabi Metallics Company LLC•Nashwauk, MN
•Onsite
About The Position
We are seeking a highly organized and proactive Executive Administrative Assistant to support our CEO. The ideal candidate will be a detail-oriented professional who can handle a wide range of administrative tasks and work independently with little supervision. The Executive Administrative Assistant will be the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.
Requirements
- Proven experience as an Executive Assistant or similar role, preferably in a corporate environment.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to multitask and prioritize tasks effectively.
- High level of discretion and professionalism in handling confidential information.
- Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
Nice To Haves
- Strong problem-solving skills and the ability to think proactively.
- Detail-oriented with a commitment to accuracy and quality.
- Ability to work independently and as part of a team.
- Flexibility and adaptability in a fast-paced environment.
- A candidate with a background in law would be preferred.
Responsibilities
- Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate and facilitate communication between the CEO and internal/external stakeholders.
- Handle confidential information with discretion and maintain a high level of confidentiality.
- Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist in the preparation of materials for meetings, presentations, and reports.
- Ensure the CEO is well-prepared for meetings and events.
- Arrange complex and detailed travel plans, itineraries, and agendas.
- Compile documents for travel-related meetings and ensure timely submission of expense reports.
- Perform general office duties, such as ordering supplies, managing office equipment, and maintaining office organization.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Conduct research and compile data for special projects and reports as needed.
Benefits
- Comprehensive medical and dental coverage with an HSA option.
- 401(k) with 4% company match.
- Lincoln STD, LTD, & Life Insurance: Coverage provided by Mesabi Metallics.
- 96 hours per year PTO (0-3 Years)
- 9 paid holidays
- 2 floating holidays
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What This Job Offers
Job Type
Full-time
Career Level
Executive
