Executive Administrative Assistant, Student Affairs

Colorado Mountain College-Glenwood Springs•Glenwood Springs, CO

1d•$59,530 - $66,144•Onsite

About The Position

Under the direction of a Campus Vice President, Unit Chief, or other Executive Officer, the Executive Administrative Assistant provides direct administrative support, oversight, communications coordination, and data on a broad range of issues that are sensitive, confidential and/or complex in nature. Duties are performed at a fully operational level, using either established standard guidelines and/or procedural methods, or improvising solutions and alternatives.

Requirements

Education and experience sufficient for the rigors of the position. Examples may include a Bachelor’s Degree from an accredited institution and three years related work experience; or Associate’s Degree and five years related work experience, or High School Diploma/GED and seven years related work experience, or equivalent education and experience that will provide the necessary knowledge, skill and abilities to perform the functions of the position.
Knowledge of variety of standard administrative and business methods and procedures; project management; English composition; standard Microsoft Office software, and familiarity with other automated systems, software, and office equipment.
Ability to work independently and set priorities
Ability to coordinate and monitor projects and activities
Ability to multi-task
Ability to meet deadlines
Ability to deal with sensitive, confidential and/or difficult situations
Ability to communicate effectively orally and in writing
Ability to establish and maintain cooperative working relationships
Ability to read, write, speak, and understand English well
Ability to operate variety of office equipment
Proficient in computer applications, including word processing, spreadsheets, and electronic mail
Demonstrate analytical and problem solving skills
Ability to maintain strict confidentiality using good judgment; discretion and tact
Applicants must demonstrate a commitment to working effectively with students, employees, and community members of all backgrounds.
Applicants must be authorized to work in the United States without the need for current or future sponsorship.
Successful completion of a background check including motor vehicles records report will be required.
Incumbents in this position will adhere to all safety and compliance policies of Colorado Mountain College while performing all duties assigned.

Nice To Haves

Bilingual (English/Spanish) or conversational language abilities preferred.

Responsibilities

Serves as the primary staff person and liaison for a senior executive providing administrative support, communications, research and troubleshooting services for a variety of unique situations
Make high-level contacts of a sensitive nature requiring in-depth knowledge, initiative, discretion, and diplomacy
Oversee and ensure administrative operations function smoothly and effectively
Respond to inquiries from faculty, staff, students and public
Independently investigate issues and problems, draft responses, identify, refers problems/issues to appropriate staff for action, provide follow-up, draft responses
Arrange, coordinate, and maintain schedules and calendars, monitors and tracks deadlines
Coordinate meetings, events, projects, activities, conference calls
Provide staff support for meetings; provide background information and briefing materials, take, prepare, and disseminate minutes
Prepare, edit, compose correspondence
Maintains records and files
Make travel arrangements, prepare and coordinate reimbursements
Act as gatekeeper and liaison for senior College executive
Performs research, compile, summarize issues and participates in development and implementation of systems, special projects, programs and/or processes and reports/publications
Foster cordial relationships with internal and external constituencies regarding CMC programs, activities and/or College policies and procedures
Perform other duties as assigned

Benefits

Medical
Dental
Vision
Life Insurance
Pet insurance
Retirement contribution
Tuition reimbursement
Annual & sick time
Mental health resources
Healthy lifestyle benefits
Affordable transitional housing may be available to the successful candidate based on eligibility and availability
Relocation if applicable