Executive Administrative Assistant, Sr.

Lockheed Martin Corporation • Titusville, FL

35d • Onsite

About The Position

The mission matters. So do the people behind it. With advancing defense technology at our core, what sets us apart is a culture of collaboration, purpose, and impact. What is the mission? For over 60 years, the Fleet Ballistic Missile (FBM) team has supported the Navy's mission to provide affordable and credible strategic defense. We offer unique career opportunities and challenges on a program with a rich history and exciting future. We help keep this nation and our allies secure. As we enter the next phase of FBM there are large opportunities for growth and career development. Learn about the Trident II D5 Fleet Ballistic Missile. What does this role look like? The Administrative Assistant provides high‑level, multi‑functional support to Directors and senior leaders and cross‑functional teams across multiple Lockheed Martin locations. The role combines executive calendar and travel management, meeting and conference coordination (in‑person, virtual, and off‑site), correspondence handling, and employee‑engagement activities. By acting as a trusted liaison with internal and external stakeholders, you will ensure seamless daily operations, uphold the highest standards of professionalism, and contribute to the Business Rhythm and overall mission success.

Requirements

• High‑school diploma or GED required.
• Minimum 3+ years of administrative support experience, with at least 1 year providing executive‑level assistance (Director level or higher).
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint). Experience creating graphs, pivot tables, and basic automation is a plus.
• Proven ability to coordinate complex (including international) travel and reconcile expense reports using Concur or comparable system.
• Excellent written and verbal communication; strong proofreading, editing, and formatting skills.
• Must successfully pass background and drug screening as required for access to classified information.
• Must be a U.S. citizen (no dual citizenship) and able to obtain and maintain a DoD Secret clearance.

Nice To Haves

• Post Secondary degree preferred;
• Experience supporting multiple senior leaders simultaneously; ability to anticipate needs and act proactively.
• Strong ability to prioritize, multitask, and meet deadlines in a dynamic environment.
• Professional phone etiquette, collaborative mindset, and the ability to build rapport with all organizational levels, customers, and vendors.
• Experience designing and facilitating morale‑building or volunteer initiatives; enthusiasm for fostering a positive workplace culture.
• Hands‑on experience creating and maintaining SharePoint sites, and running Microsoft Teams meetings and webinars.
• Demonstrated capability to manage small‑to‑medium projects or special assignments with minimal supervision.
• Familiarity with Lockheed Martin policies, travel systems, expense‑reporting procedures, and virtual‑meeting protocols.
• Self‑starter who brings enthusiasm, optimism, and a customer‑service orientation to every task.

Responsibilities

• Maintain and synchronize complex calendars for up to four Directors and other senior leaders; manager calendars, schedule meetings, off‑site events, and high‑visibility conferences.
• Arrange domestic and international travel itineraries; prepare, submit, and reconcile expense reports (Concur or equivalent).
• Set up and facilitate on‑site, off‑site, video‑conference, and Microsoft Teams meetings, including audio‑visual equipment, catering, and badge‑access logistics.
• Produce agendas, PowerPoint charts, and supporting documentation; ensure all meeting materials are accurate and distributed on time.
• Screen phone calls, manage office mail and email, and route inquiries with discretion and tact.
• Draft, proofread, and distribute letters, memos, and presentations; maintain SharePoint sites and update team rosters/organizational charts.
• Order and manage office supplies, maintain equipment inventories, and submit catering requests.
• Provide backup support for the Executive Administrative Assistant to the Mission‑Area VP, site director, and PMT members during absences.
• Run directorate staff meetings.
• Lead employee‑engagement initiatives (monthly forums, morale events, volunteer coordination).
• Manage volunteer lists, communicate logistics, and support community‑service programs.
• Partner with program managers, line‑of‑business (LOB) staff, and security teams to coordinate customer visits, VIP protocols, and business‑review sessions.
• Execute special projects and ad‑hoc assignments that improve processes and support strategic objectives.
• Demonstrate initiative, strong judgment, and confidentiality when handling sensitive information.
• Operate effectively in a fast‑paced, ever‑changing environment spanning multiple sites and time zones.

Benefits

• Our employees play an active role in strengthening the quality of life where we live and work by volunteering more than 850,000 hours annually.
• Learn more about Lockheed Martin's competitive and comprehensive benefits package here.
• We are also committed to enabling transitioning veterans to connect with their communities and find new purpose as they reintegrate into civilian life.
• Joining Lockheed Martin Space means becoming part of a global network of passionate professionals dedicated to safety and shaping the future of defense capabilities
• At Space we value your skills, training, and education. We believe that by applying the highest standards of business ethics and visionary thinking, everything is within our reach - and yours as a Lockheed Martin Space employee. …just to name a few reasons to join Lockheed Martin Space, and experience your future!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Transportation Equipment Manufacturing
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees