Executive Administrative Assistant, Sr. Specialist

Lockheed Martin•Littleton, CO

1d•Onsite

About The Position

The Executive Administrative Assistant position will provide a variety of administrative and clerical duties directly supporting Lockheed Martin’s Vice President of Operations and Rate Acceleration. This is a multi-faceted role, providing moderate to complex recurring and ad hoc tasks in a dynamic environment. This position requires solid organization and time management skills, strong attention to detail and ability to anticipate needs through proactive identification of opportunities to engage or improve upon. The selected candidate must demonstrate the ability to effectively multi-task in an executive-level deadline-driven environment as well as establish repeatable, consistent processes for ongoing projects. Further, the selected candidate will demonstrate clear and collaborative communications skills appropriate to a variety of business partners and an ability to build and maintain positive working relationships across the Operations team and its partners.

Requirements

High School Diploma
5+ years of administrative assistant experience supporting Director-level or above executives
Demonstrated advanced computer skills including Microsoft Office Suite, SharePoint and internet research skills
Previous professional experience scheduling travel and expense reporting (such as Concur), as well as event planning.

Nice To Haves

Demonstrated experience applying critical-thinking skills to task and calendar prioritization
Demonstrated excellent interpersonal skills
Ability to work well with all levels of internal management and staff as well as external customers, clients and vendors
Demonstrated strong organization skills, time management skills, initiative and a self-starter
Proven ability to effectively prioritize and manage multiple tasks with changing priorities accurately and on-time with minimal direction
Proven experience applying critical thinking to tasks and calendar prioritization
Ability to handle confidential and sensitive information with the utmost discretion
Demonstrated exceptional communication skills, including written, verbal, and presentation, the ability to effectively communicate to all levels of peers, suppliers, and stakeholders, as well as program executives, with an ability to persuade and motivate action.
Experience SAP/CONCUR expense reporting
Proven ability to analyze data, compile information, determine themes and summarize information

Responsibilities

Professionally interfacing with members of the Space Operations team, Lockheed Martin Space Executives, Leadership and employees as well as internal and external customers.
Demonstrates initiative, managing multiple priorities, tasks, problem-solving with minimal direction.
Proactive calendar maintenance, coordinating/establishing meeting requests and other requests to the Operations VP offices.
Assisting in scheduling for visitors and reporters.
Arranging travel, prepares and processes expense reports for the Operations and Rate Acceleration VP.
Prepares and processes expense reports for each VP.
Basic administrative support to the Operations executive team which includes office support (ordering supplies, etc.) and provide meeting support to the Operations leadership team (room reservations, meeting assistance, etc.).
Utilizes full complement of Microsoft Office Suite and SharePoint sites.
Limited budget support, invoice processing and ordering.
Utilizes full complement of Microsoft Office Suite and SharePoint sites.
Performs additional duties including special projects, event planning and tasks as required.
The listed responsibilities and duties outlined in this job posting may be altered or updated by the employer at any time, without prior notice, depending on the needs of the company or role evolution.