Executive Administrative Assistant/Personal Assistant

Nuvia Staffing•Culver City, CA

2h•$60,000 - $70,000•Onsite

About The Position

We are seeking a highly organized and proactive Executive/Personal Assistant to support our CEO and CPO. This role is perfect for someone who enjoys variety, thrives in a dynamic environment, and wants to grow alongside innovative, fast-moving companies. You’ll play a key role in keeping operations smooth and projects on track. This role is onsite requiring a presence in the office 5 days per week.

Requirements

Bachelor's degree in Business Administration, Communications, or related field, or equivalent experience.
3+ years of experience in executive support or a related role.
2+ years of experience working in a startup or fast-paced environment.
2+ years of experience with Google Suite.
2+ years of experience with project management tools (e.g., ClickUp, Monday.com).

Responsibilities

Manage complex calendars, meetings, appointments, and competing priorities for two executives across multiple businesses.
Maintain a centralized task, deadline, and follow-up system spanning each executive's various ventures.
Proactively remind executives of commitments, deadlines, decisions, and outstanding items.
Turn meetings and conversations into clear action items, owners, and due dates, and follow through to completion.
Prepare meeting agendas, materials, notes, and follow-up items.
Draft routine emails and coordinate communication with employees, vendors, consultants, and business partners across the portfolio of businesses.
Coordinate business and personal travel, reservations, appointments, and logistics for both executives.
Provide reasonable personal assistance, including household/vendor and family scheduling coordination.
Organize executive documents, records, receipts, and other information across multiple business entities.
Provide a concise weekly priorities and outstanding-items report to keep both executives aligned.
Anticipate administrative needs, identify potential conflicts or missed deadlines, and proactively resolve routine issues.
Handle sensitive business, personnel, financial, and personal information with exceptional discretion.