Executive Administrative Assistant/Office Manager

Simon Group Holdings•Birmingham, MI

13h•Onsite

About The Position

Simon Group Holdings (SGH) is a Birmingham, MI-based private equity firm and family office that was established in 1985 with the founding of Atlas Oil Company. The organization has diverse business interests, including energy solutions, logistics and transportation, technology, fuel supply, real estate, aerospace and defense, oil field services, sports and entertainment, and insurance solutions. The Simon Group Holdings team is looking for a dynamic individual to assist our CEO and his executive team as Executive Assistant and Office Manager. This position is on site Monday to Friday in downtown Birmingham. This position provides a unique experience to work alongside our business leaders, various entities of the company and manage multiple properties. We are seeking a dynamic individual that can help own the CEO’s calendar and requests while also balancing office maintenance and promoting team culture for the team between two Birmingham, MI-based offices. The ideal candidate for this opportunity is highly motivated, customer-oriented and has the drive to help personify our company culture with an entrepreneurial can-do attitude. This position would report to and work closely with the CEO’s Executive Director.

Requirements

Experience supporting a high-level executive and managing active offices.
Energetic individual with a strong work ethic in a team-oriented environment.
Must be able to work independently, multitask, and prioritize importance of work given.
A warm, positive “can do” personality with a “no job too small” attitude in all endeavors.
Very organized with self-confidence and an easy sense of humor.
Detail-oriented with the ability to change gears quickly – a truly flexible person who can innovate and improvise involving multiple challenges and problems.
High level of integrity and discretion in handling all confidential information; trust and integrity is key to this executive.
Excellent Microsoft Office Suite skills and excellent written and verbal communication skills.
An open-mind and openness to learn from the executive team of the CEO.

Nice To Haves

Project management experience a plus, particularly working with executive-level teams.
Familiarity with Apple products is a plus.

Responsibilities

Gatekeeper and part of a team liaising with the CEO – Screen and execute all communications with a positive and personal touch.
Monitor incoming digital, paper, and voice communications, and prioritize, process, respond or delegate per CEO’s wishes, directives, and priorities.
Availability and promptness for responses are critical.
Support the CEO’s travel needs (flight, hotel, car service, food reservations, etc.).
Manage two office spaces within walking distance of each other in Downtown Birmingham, MI. This includes: Coordination with cleaners, contractors and deliveries, etc. Ensuring doors are covered for both locations, even when you are in the other office. Snack/supply ordering. Monthly/holiday/leadership team events lead, in coordination with other office locations.
Manage inter-office lunch program, Relish.
Coordinate with managers and staff from all other departments and units including managers, travel/logistics staff, home/personal staff, office and accounting staff and others, including CEO’s global businesses.
Assist with managing CEO’s calendar with the utmost confidentiality and care.
Assist as needed with research as well as drafting, preparing, editing, and coordinating correspondence and presentation materials.
Embrace company culture to become an advocate/example for others.
Liaison with independent contractors on special projects, maintenance and repairs.
Oversee the filing systems, both paper and digital.