Office Administrative Assistant

Summit Health CityMD•Houston, TX

9h•Onsite

About The Position

In this role, you will oversee and manage Houston corporate office operations such as supply orders, package/mail logistics , and help facilitate corporate meetings. Additionally, you will support senior market leaders by managing their schedules, market communications, expense management, and project planning . How can you make a difference? Administrative Support: Managing calendars, scheduling meetings, handling correspondence, preparing presentations, and managing travel arrangements. Project Management: Tracking projects, managing timelines, and ensuring deadlines are met. Communication: Serving as a primary point of contact for the executive, handling internal and external communications, and ensuring clear and effective messaging. Problem Solving: Anticipating needs, identifying potential issues, and proactively finding solutions. Building Relationships: Fostering strong relationships with internal and external stakeholders This list of responsibilities is not meant to be all inclusive as other duties and responsibilities within the scope of this position may be assigned. Core competencies: Emotional Intelligence Attention to detail Agile Excellent communication and interpersonal skills Ability to analyze data and develop actionable insights and presentations Relationship building Independent judgment, Critical thinking, and Problem-solving abilities Skills for success: Planning and managing complex meeting and schedule coordination for senior leaders and the broader leadership team, which will require this individual to work across multiple stakeholders, systems/programs. Processing expense reports ensuring accuracy and timeliness. Drafting, editing and finalizing executive-facing documents and presentations. Internal and external meeting and event planning. Supporting senior leaders with ad hoc projects as needed. Broader office operations and support as necessary.

Requirements

Strong Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain a high level of accuracy.
Excellent Communication Skills: Proficiency in both verbal and written communication, with the ability to communicate effectively with all levels of the organization.
Technical Proficiency: Familiarity with office software (Microsoft Office Suite, etc.) and other relevant technologies.
Analytical Skills: Ability to research, analyze data, and identify trends.
Problem-Solving Skills: Ability to identify and resolve issues proactively.
Interpersonal Skills: Ability to build rapport and maintain positive relationships with colleagues and clients.
Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality
Bachelor’s degree in healthcare administration, business administration, or a relevant field
A minimum of four (4) years of executive administrative support experience including heavy calendar management, travel coordination and expense management.
A high service orientation
Demonstrated organizational skills and the ability to multi-task and deliver quality outcomes while effectively managing multiple competing priorities

Responsibilities

Managing calendars
Scheduling meetings
Handling correspondence
Preparing presentations
Managing travel arrangements
Tracking projects
Managing timelines
Ensuring deadlines are met
Handling internal and external communications
Ensuring clear and effective messaging
Anticipating needs
Identifying potential issues
Proactively finding solutions
Fostering strong relationships with internal and external stakeholders
Planning and managing complex meeting and schedule coordination for senior leaders and the broader leadership team, which will require this individual to work across multiple stakeholders, systems/programs.
Processing expense reports ensuring accuracy and timeliness.
Drafting, editing and finalizing executive-facing documents and presentations.
Internal and external meeting and event planning.
Supporting senior leaders with ad hoc projects as needed.
Broader office operations and support as necessary.