Executive Administrative Assistant II

Fulton Bank • East Lampeter Township, PA

1d • $28 - $46 • Onsite

About The Position

This is a full-time, onsite career opportunity that is based out of our corporate headquarters location in Lancaster, PA. Under minimal supervision and acting on own initiative, provides high-level administrative support to the Chief Executive Officer and executive leadership team, including coordination of Board of Directors activities. This position requires exceptional judgment, confidentiality, and a comprehensive understanding of the organization's operations, leadership priorities, and governance processes. The role manages executive schedules, travel, communications, presentations, and key interactions with internal and external stakeholders.

Requirements

• High School Diploma or equivalent. (Required)
• 5 or more years Administrative support , or equivalent combination of advanced business school or secretarial training and job-related. (Required)
• 2 or more years Executive administrative support. (Required)

Responsibilities

• Acting on own initiative, performs advanced administrative, operational, and executive support duties for the Chief Executive Officer and other executive leaders, ensuring effective coordination of leadership priorities and organizational initiatives.
• Assignments generally involve work of a confidential nature and require knowledge of the practices and procedures of the function, company products, policies and programs.
• Independently Assembles and analyzes information, prepares reports, manuals, agendas, correspondence and memoranda. Produces graphics for presentation.
• Answers mail and inquiries on own initiative, follows up with other departments to ensure that requests are carried out.
• Coordinates activities across departments. Arranges and makes notifications of appointments and travel reservations and arrangements.
• Organizes Fulton Financial Corporation Board of Directors Meetings. Compiling and distributing reports and information for Board of Director's meetings. Arranging Board Room prior to meeting. Assisting Directors as needed.
• Schedules maintenance of bank cars, including state inspection, registration, cleaning and repairs when needed.
• Prepares annual mileage reports.
• Prepares materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and which combine materials from several sources.
• Plans layout of complex reports and statistical tables.
• Interfaces with other secretaries to share or coordinate workload.

Benefits

• medical plans with prescription drug coverage
• flexible spending account or health savings account depending on the medical plan chosen
• dental and vision insurance
• life insurance
• 401(k) program with employer match
• Employee Stock Purchase Plan
• paid time off programs
• holiday pay
• paid volunteer time
• disability insurance coverage
• maternity and parental leave
• adoption assistance
• educational assistance
• a robust wellness program with financial incentives

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED