Executive Administrative Assistant II – Human Resources

Ensign Services • San Juan Capistrano, CA

5d • $80,000 - $100,000 • Onsite

About The Position

We are seeking an energetic, highly organized
Executive Administrative Assistant
to provide high-level support to our Sr. Human Resources Leader and Vice President of Total Rewards. In this dynamic role, you will serve as a critical force-multiplier, enhancing leadership productivity and ensuring seamless communication across our staff, external partners, and field affiliates. This is a premier opportunity for a proactive professional who thrives in a fast-paced environment and is passionate about helping leaders operate at their highest level.

Requirements

• Education & Experience: Bachelor’s degree and 2–4 years of experience supporting the HR environment (preferred).
• Technical Proficiency: Expert-level skills in MS Office (Word, Excel, and PowerPoint); ability to learn new HRIS and other software quickly.
• Discretion & Judgment: Proven ability to handle sensitive information with absolute integrity and "read the room" in high-stakes situations.
• Adaptability: A "no task too small" mindset combined with the ability to pivot quickly in a fast-paced environment.
• Proactive Problem Solving: A self-motivated professional who anticipates needs before they arise and crafts creative, pragmatic solutions.
• Communication: Exceptional verbal and written communication skills with a focus on superior customer service.

Responsibilities

• Leader Support: Manage complex calendars, prioritize meeting requests, and coordinate intricate travel logistics and expense reporting.
• Project & Event Coordination: Independently initiate HR projects and lead the planning and execution of internal events, training workshops, and large onsite meetings.
• Strategic Communication: Act as a professional liaison, building positive relationships at all levels of the organization while maintaining strict confidentiality.
• Research & Reporting: Conduct research, gather data, and prepare sophisticated summaries, presentations, and reports to support decision-making.
• Operational Oversight: Proactively manage follow-up tasks and, when necessary, help direct support staff or resources to ensure departmental goals are achieved.

Benefits

• We are committed to providing a competitive benefits and compensation package which includes medical/dental/vision coverage, company-provided life insurance, 401(k) with company match, and sick/vacation plans.
• Additionally, enjoy access to our fully equipped onsite gym (San Juan Capistrano office location).
• We also believe in supporting our employee’s professional growth and development through our Learning Management System as well as training sessions and seminars.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees