Executive Administration

Mars • Franklin, TN

1d

About The Position

Executive Administration Coordinator provides the highest level of effective and efficient support to senior leaders. The incumbent must have a high level of attention to detail, excellent organizational skills and the ability to effectively collaborate with senior leaders and peers.

Requirements

• High level of attention to detail
• Excellent organizational skills
• Ability to effectively collaborate with senior leaders and peers

Responsibilities

• Plan & execute complex, detailed travel itineraries including all transportation, hotel accommodations; obtaining all necessary visas & travel documents.
• Expense reporting and vacation tracking.
• Actively manage/maintain electronic calendars and arrange telephone / video / telepresence conferences, meetings, and other appointments across multiple time zones.
• Process all correspondence: calls/voice mail, mail, packages, faxes, invoices, as well as the printing, circulation, scanning, filing, shredding of documents.
• Maintain up-to-date/accurate information on applicable databases, including Visitor’s Log, and Room Reservations.
• Plan meetings/events including contracting hotels, ground transportation, meeting facilities, caterers, restaurants, etc.
• Print, collate, produce and distribute highly confidential books and/or special documents as requested.
• Take the initiative to identify and undertake opportunities that add value to the efficient operation of the office.
• Generate requisitions for Purchase Orders as necessary.

Benefits

• Company bonus
• Industry competitive salary and benefits package
• Access to our in-house Mars University

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees