Executive Admin

Angel Studios Inc•Provo, UT

4h•Onsite

About The Position

Executive Admins are responsible for performing a number of administrative duties to help support our executives. Expectations at Angel Studios include amplifying light in every action, being the owner of your outcomes, breaking down silos, coordinating with people to reach goals, using resources wisely, and understanding your customer to provide what they need. This role requires constant availability within business hours and flexible availability to ensure urgent deadlines, patiently keeping the Executive on time, on schedule, and aware of deadlines, and communicating executive needs to other team members and the needs of the team back to leadership. Maintaining consistent communication between all parties to ensure needed information is being received on both ends and attending and contributing to regularly scheduled staff meetings are also essential. Proficiency in speaking, reading, and writing in the English language is required, with additional language proficiency being a plus. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Requirements

Capable of managing workload and prioritizing tasks in a fast-paced corporate environment.
Proficiency in collaboration and delegation of duties.
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
Exceptional interpersonal skills.
Friendly and professional demeanor.
An exceptional listener with excellent written and verbal communication skills.
Advanced proficiency with Microsoft Office and Google Workspace.
Detail-oriented perspective and able to pick up on overlooked details.
Organization and time management.
Able to maintain confidentiality of information.
Must be able to manage multiple assignments, set priorities, and adapt to changing conditions.
Resourceful and able to problem-solve and manage tasks with ambiguity.
Can take feedback to tasks and assignments positively and create better solutions.
A quick study, able to pick up new skills and learn how to use new programs.
Must participate in setting and achieving regularly scheduled and outlined objectives.
Ability to take individual ownership, execute with high energy, share context, insist on candor with positive intent.
1-3 years of admin experience
Must be authorized to work in the United States.

Nice To Haves

3+ years of experience
Bachelor’s Degree in a related field or equivalent work experience
Familiarity with Angel, the Angel Guild, and our body of work (films, series, and other projects).
Familiarty with AI

Responsibilities

Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
Prepare internal and external corporate documents for team members and industry partners.
Schedule meetings and appointments and manage travel itineraries.
Arrange corporate events to take place outside of the workplace, such as fund-raising events and/or staff appreciation events.
Maintain an organized filing system of paper and electronic documents.
Uphold a strict level of confidentiality.
Develop and sustain a level of professionalism among staff and clientele.
Constant availability within business hours and flexible availability to ensure urgent deadlines.
Patiently keep the Executive on time, on schedule, and aware of deadlines.
Communicate executive needs to other team members, as well as the needs of the team back to leadership.
Maintain consistent communication between all parties to ensure needed information is being received on both ends.
Must attend and contribute to regularly scheduled staff meetings.
Proficiency in speaking, reading and writing in the English language required. Additional language proficiency is a plus.
Other duties may be assigned as this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities and activities may change at any time with or without notice.