Executive Admin and Office Manager

Tylsemi•San Jose, CA

9d•Onsite

About The Position

As an Executive Admin and Office Manager at Tylsemi, you will be the operational backbone for senior leadership and the San Jose office—owning executive support, office operations, and the day-to-day systems that keep a fast-moving semiconductor organization running smoothly. This role is ideal for a highly experienced, proactive operator who thrives in ambiguity, protects leadership focus, and builds repeatable processes that scale across teams and geographies.

Requirements

15–30 years of experience in executive administration and/or office management, supporting senior leaders in fast-paced environments
Exceptional calendar and priority management skills; ability to make tradeoffs, anticipate conflicts, and drive clarity
Strong operational judgment: you see around corners, escalate early, and keep details from becoming surprises
High ownership and follow-through; you close loops and ensure commitments turn into outcomes
Clear, concise communication and strong stakeholder management across functions and seniority levels
Comfort operating in a dynamic environment with shifting priorities and international coordination needs
Professionalism and discretion with confidential business, people, and partner information
Executive admin
Office manager

Nice To Haves

Experience supporting executives in semiconductor, hardware, manufacturing, or supply-chain-heavy organizations
Vendor negotiation and facilities coordination experience (repairs, maintenance, office services)
Event planning for executive/customer visits and cross-functional offsites
Process improvement mindset: building lightweight systems that scale (templates, SOPs, trackers, dashboards)
Comfort with common productivity tools (Google Workspace or Microsoft 365) and expense/travel platforms

Responsibilities

Provide high-trust executive administrative support to senior leaders: complex calendar management, meeting prioritization, travel planning, and expense coordination
Act as a gatekeeper and force-multiplier: manage inbound requests, protect focus time, and ensure critical items are surfaced and resolved quickly
Run office operations for the San Jose site: facilities coordination, vendor management, supplies, shipping/receiving, and day-to-day office readiness
Own onsite logistics for leadership and team activities: customer/partner visits, internal offsites, interviews, and cross-site meetings
Create and maintain operational systems: SOPs, checklists, trackers, and documentation that improve predictability and reduce last-minute churn
Coordinate across time zones and international stakeholders to ensure schedules, deliverables, and communications stay aligned
Support hiring and onboarding logistics: interview scheduling, candidate onsite coordination, new-hire setup, and first-week readiness
Partner with Finance/HR/IT (as applicable) on purchasing workflows, access/badging, equipment provisioning, and policy compliance
Handle sensitive and confidential information with discretion and sound judgment
Continuously improve how the office and executive support function operates—identify friction, propose solutions, and implement changes