Exec Asst II- Enterprise Technology Services (ETS)
About The Position
Provide executive administrative support, performing diverse administrative duties and anticipating the team’s needs. Proactively lead several aspects of internal team communication and recognition. Handles confidential information discreetly and professionally. Responsible for calendar management, communication and correspondence, client interactions, expense reports, travel arrangements, and HR online needs, including requisition management and time and attendance. Handles incoming client, employee, and third-party professional inquiries; research and communicates in a professional and timely manner. Responsible for meeting coordinate, video conferencing and scheduling and organizing proper room set up as needed. Other duties/projects as requested. Perform duties in a professional manner that includes thorough planning and research to result in completed assignments of the highest quality.
Requirements
- Undergraduate degree in business related field or equivalent experience.
- A minimum of three years’ experience supporting senior leaders.
- Proficient in Microsoft Word, Excel and Powerpoint.
- Excellent attention to detail, organization and accuracy in work.
- Reliable, proactive and self-motivated.
- Excellent communication skills and ability to work in a team environment.
- Excellent development of collaborative relationships both internal and external.
- Exercises sound judgment, discretion, and confidentiality in all matters involved in this role.
- Ability to get things done using strong organization and time management skills.
Responsibilities
- Provides administrative support to the leadership team to include the executing, maintaining and coordinating calendar of meetings and travel.
- Prioritizes and organizes both the calendar as well as all inbound and outbound communications (phone, email, etc.).
- Interacts with senior leaders and executives within the organization and with outside professional organizations.
- Completes work in fast-paced, changing environment without compromising accuracy.
- Works as part of a high-performing team, maximizing opportunities to delegate and partner to facilitate the most efficient and effective completion of activities.
- Provides superior client services during all interactions with clients, vendors, internal partners and teammates; effective communication via email essential.
- Handles confidential information and documents.
- Plans and executes multiple meetings and offsite events simultaneously with ability to adapt to changing priorities.
- Performs proactive problem research and assists with resolution.
- Manages/tracks administrative projects for the team, including onboarding new hires.
- Cultivates a positive environment to promote teamwork.
- Manages day-to-day office operations.
- Clearly and immediately communicates and elevates any problems/issues.
- Assists with special projects for events, new processes or projects and presentations as they arise; exercises judgment and basic reasoning skills.
Benefits
- incentive compensation which may include production, commission, and/or discretionary incentives.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
